Role Description
As our
organization continues to grow, we are expanding our administrative and
financial support capacity across multiple operating and holding companies. The
Data Entry Clerk plays a key role in maintaining accurate records,
supporting daily workflows, and ensuring reliable documentation across several
business units.
This role is ideal for someone early in their career who is detail‑oriented, organized, and eager to build strong foundational skills in data accuracy, documentation, and administrative workflow management. You will work fully in-office with a supportive team committed to precision, integrity, and continuous improvement.
Key Responsibilities
Data Accuracy & Record Maintenance
- Enter high volumes of data into
accounting and administrative systems with strong accuracy.
- Maintain organized digital and
physical filing systems across multiple entities.
- Update spreadsheets, logs, and
tracking documents as required.
- Verify data for completeness,
correctness, and consistency before submission.
Documentation & Workflow Support
- Process incoming documents,
including invoices, receipts, statements, and internal forms.
- Assist with matching purchase
orders to receipts and supporting documentation.
- Prepare basic reports or
summaries for internal teams as requested.
- Support daily email monitoring
and ensure timely filing and follow-up.
Operational Reliability
- Complete assigned tasks within
established timelines and service standards.
- Maintain predictable, organized
workflows to support month-end and year-end cycles.
- Support phone coverage and
general administrative duties as part of team operations.
- Assist colleagues by responding
to routine inquiries and providing requested information.
Quality Control & Issue Identification
- Flag discrepancies or missing
information in documents and data sets.
- Request clarification from
internal teams when needed to ensure accuracy.
- Escalate issues with clear
documentation and recommended next steps.
Systems & Process Mastery
- Use accounting, administrative,
and document management systems effectively.
- Update templates, forms, and
logs as required.
- Identify opportunities to
improve data entry efficiency or workflow organization.
Additional Responsibilities
- Participate in required training
sessions.
- Support compliance with internal
policies, procedures, and documentation standards.
- Complete ad hoc tasks and
projects as assigned.
Qualifications & Experience
Education
- Diploma or certificate in
Business Administration, Office Administration, Accounting, or related
field is an asset.
- Equivalent experience will be
considered.
Experience
- 1–3 years of data entry,
administrative support, or clerical experience (co-op or part-time
experience welcome).
- Experience working with
spreadsheets, databases, or document management systems.
- Exposure to multi-entity
environments is an asset.
AI & Applicant Tracking System (ATS) Disclosure
Our recruitment process uses an Applicant Tracking System (ATS) to organize applications and support workflow efficiency. The ATS may perform basic automated functions such as sorting applications, identifying keywords, and managing communication timelines.
All screening, shortlisting, and hiring decisions are made by human reviewers. We do not use AI tools to evaluate candidate suitability, score applications, or make hiring decisions. Every application is manually reviewed by a member of our HR team.
How to Apply
Please submit your resume and a brief cover letter outlining your interest in the role and how your education or early experience aligns with the capabilities listed above.
Benefits
- Extended health care
- Dental care
- Vision care
- Paid Vacation
- On Site Parking