Administrative assistant jobs in Halifax, NS and nearby

Within 25 km

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Added 3 hours ago
SS
Temporary Administrative Assistant
Staffmax Staffing & Recruiting
Halifax, NS
- Contract
We are looking for a friendly, organized and customer-focused Temporary Administrative Assistant to provide front-desk and general administrative support at a property management office.…
Added 2 days ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Full-time
…of the nervous system. Reporting to the Department Head, the Administrative Assistant will be responsible for departmental administration, finances, human resources , educational projects,…
Added 2 days ago
Administrative Assistant III, Division of Respirology
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Chief Operating Officer of Pediatrics the Administrative Assistant III provides support to designated members of the Division of Respirology. Responsibilities include, but…
Added 2 days ago
HC
Administrative Assistant
Harbour Construction Company Limited
Dartmouth, NS
- Full-time
At Harbour Construction, we’re looking for an Administrative Assistant who brings that focus, initiative, and positive approach to our Dartmouth office.
Added 2 days ago
DG
Senior Administrative Assistant
Doane Grant Thornton LLP
Halifax, NS
- Full-time
As a Senior Administrative Assistant your responsibilities will include:
Added 3 days ago
CI
Administrative Assistant
Cenergy International Services
Dartmouth, NS
- Contract
This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.…
Added 9 days ago
EC
Administrative Assistant
EnGlobe Corp.
Dartmouth, NS
- Full-time
Driver’s license required to do local office errands as required;
Added 9 days ago
SS
Administrative Assistant
Summit Search Group
Halifax, NS
- Part-time
This position provides frontline administrative support to Atlantic Home Warranty, serving as the
Added 9 days ago
TG
Administrative Assistant 03-26 (Halifax - 1 full-time position)
The Government of Nova Scotia
Halifax, NS
- Full-time
Must have a “can do”, results focused attitude and be a proactive problem-solver
Added 12 days ago
Administrative Assistant
Global Relay
Halifax, NS
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month…
Added 13 days ago
Administrative Assistant, Commercial Banking - Halifax, NS
Scotiabank
Halifax, NS
The Administrative Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s…
Added 13 days ago
Administrative Assistant III, Division of Developmental Pediatrics
Nova Scotia Health and IWK Health
Halifax, NS
Minimum 1 year of related administrative experience required
Added 14 days ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
As a cornerstone of our dynamic Head Office Team, the Administrative Assistant will be the heartbeat of our daily operations. You will provide exceptional customer service to both the…
Added 16 days ago
Administrative Assistant II, Subacute Inpatient Unit
Nova Scotia Health and IWK Health
Halifax, NS
Accountable to the Clinical Manager, Subacute Inpatient Unit and reporting to the Team Leader, the Administrative Assistant provides high quality administrative, secretarial, and…
Added 16 days ago
GR
Administrative Assistant
Global Relay
Halifax, NS
- Contract
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month…
Added 20 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week) · Ability to work in the Dartmouth office 3 to 4 days per week
Added 22 days ago
HR
Administrative Assistant
Halifax Regional Municipality
Halifax, NS
- Full-time
Added 23 days ago
VC
Administrative Assistant I, Supply Room - Full-time
VON Canada (Nova Scotia)
Halifax, NS
- Full-time
…This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing…
Added 24 days ago
Administrative Assistant II, Clinical Intake, Provincial Preschool Autism Services
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager, Provincial Preschool Autism Services, the Administrative Assistant will provide high-quality administrative and organizational support to the Provincial Preschool…
Added 24 days ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Full-time
…engagement and international strategy. Reporting to the Executive Assistant and Office Manager, the Administrative Assistant supports day-to-day administrative, operational, financial, and…
Added 27 days ago
SM
Administrative Assistant IV – Faculty of Science Advising Centre (Bargaining Unit 179)
Saint Mary's University
Halifax, NS
- Full-time
…University's success. We are currently looking to fill the position of Administrative Assistant IV to join our Faculty of Science Advising Centre…
Added 27 days ago
Administrative Assistant to Director, Quality, Patient Safety and Patient Experience
Nova Scotia Health and IWK Health
Halifax, NS
Approximately 2 days per week in office; flexibility required
Added 28 days ago
NS
Administrative Assistant 2 - Department of Urology
Nova Scotia Health Authority
Halifax, NS
- Full-time
Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively…
Added 28 days ago
Administrative Assistant 2 - Department of Urology
Nova Scotia Health and IWK Health
Halifax, NS
Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively…
Added 28 days ago
Administrative Assistant
Global Relay
Halifax, NS
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month…

Global Relay

Administrative Assistant

Halifax, NS, Canada

Apply on globalrelay.com About employer

Applications open in a new tab.

Job details

Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 14, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply on globalrelay.com About employer

More about this job

Responsibilities

The Administrative Assistant will provide comprehensive support for daily business operations, including office maintenance, supply management, and facility coordination. They will also handle administrative tasks such as data entry in Salesforce, calendar management, and supporting various departments with meeting coordination.

Requirements

Candidates must have a minimum of 5 years of relevant office assistance or customer service experience. Proficiency in MS Office Suite and strong interpersonal, communication, and organizational skills are required.

Skills

Administrative support
Customer service
Salesforce CRM
MS Office Suite
Data entry
Calendar management
Telephone etiquette
Time-management
Organizational skills
Invoice reconciliation
Event management
Communication skills
Problem solving
Attention to detail

Benefits

Competitive compensation
Mentoring
Coaching

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Cloud archiving
Surveillance
eDiscovery
Analytics
Compliance
Salesforce CRM
MS Office Suite
Outlook
Word
Excel
PowerPoint
Data entry
Invoice reconciliation
Event management
Facility management
Customer service
Office administration
Communication
Time management

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