Job Title: Construction Administrator
Department: Construction
Reports To: Director of Construction, Eastern Canada
Location: 1 open position in Essex, ON and 1 open position in Huntsville, ON
Iconic Power Systems is seeking an organized and detail-oriented Construction Administrator to support our Construction team in Eastern Canada. Reporting to the Director of Construction, Eastern Canada, this role plays a critical part in ensuring projects are supported through effective administration, documentation management, permit coordination, reporting, onboarding, and assisting with field operations support.
The ideal candidate thrives in a fast-paced construction environment, has excellent organizational and communication skills, and enjoys working collaboratively with both office and field teams to keep projects running efficiently.
Key Responsibilities
- Provide administrative support to the Director of Construction, Construction Operations Supervisors, and field teams.
- Prepare, organize, and maintain project documentation and records.
- Coordinate and distribute meeting agendas, minutes, and action items.
- Perform data entry and maintain project tracking information to support construction delivery.
- Assist with the onboarding and orientation of new construction personnel.
- Support Health, Safety, Environment (HSE), Quality, and Construction initiatives.
- Track and monitor equipment rentals and related documentation.
- Prepare, coordinate, and submit permits, including street-use permits, excavation permits, utility locates, and other project requirements.
- Support site teams by ensuring required documentation, policies, procedures, and client requirements are communicated and maintained.
- Assist with daily project planning, scheduling, and administrative coordination.
- Maintain accurate document control and retention practices.
- Provide general administrative support to construction management and project teams as required.
Qualifications
Education
- High School Diploma or equivalent required.
- Post-secondary education in Business Administration, Construction Administration, Project Management, or a related field is considered an asset.
Experience
- 1-2 years of experience in an administrative or coordination role.
- Experience using Microsoft Office Suite, including Excel, Word, Outlook, and Project.
- Previous construction, project administration, or field support experience is considered an asset.
Skills & Competencies
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to work effectively with a variety of internal and external stakeholders.
- Proficiency in Microsoft Office applications.
- Ability to maintain confidentiality and professionalism.
- Demonstrated understanding of workplace health and safety practices.
- Strong problem-solving and decision-making abilities.
Requirements
- Valid Class 5 Driver's License.
- OSSA BSO or CSO certification preferred.
- CSTS certification required or willingness to obtain.
- Ability to travel occasionally to project sites as required.
Our Core Values
At Iconic Power Systems, we live our values every day:
- Safety – We go home safe every night.
- Integrity – Our word means something.
- Quality – Our quality stands on its own.
- Accountability – We provide solutions, not problems.
- Teamwork – Great people working together.
Additional Information
This job description is intended to describe the general nature and responsibilities of the position and is not intended to be an exhaustive list of duties. Responsibilities may evolve, and employees may be required to perform other related duties as assigned to support business needs.
