KIT Recruitment is partnering with an established organization in Etobicoke to recruit a polished, proactive and highly organized Office Manager who can take ownership of day-to-day office operations and serve as a key point of contact across the business.
This opportunity is ideal for someone who enjoys being the central point of contact in a busy professional environment and takes pride in keeping the workplace organized, efficient and welcoming. The Office Manager will take ownership of day-to-day office operations while supporting facilities, vendors, purchasing, technology, employees, executives, travel, events and select marketing activities.
Office Manager Details
- Permanent, full-time position
- Onsite in Etobicoke, Ontario
- Salary of $55,000–$65,000 per year
- Comprehensive benefits package
- Employee assistance program
- Paid time off
- Casual dress and company events
Office Manager Responsibilities
- Oversee daily office operations, including supplies, equipment, furniture, mail, couriers, workplace organization and general office requirements.
- Act as the primary contact for the landlord, building management, contractors and service providers, overseeing maintenance, cleaning, security, waste services and facilities-related concerns.
- Maintain office policies and procedures while coordinating workplace health and safety requirements, drills, postings and related compliance.
- Manage office layout, seating plans, employee moves and space requirements.
- Lead office purchasing and vendor management, including vendor selection, pricing negotiations, account setup, contract renewals and service-performance monitoring.
- Code and approve office invoices, reconcile the company credit card, and track monthly office spending against budget.
- Serve as the primary liaison with the outsourced IT provider by logging, monitoring and closing support tickets and troubleshooting basic password, printer and connectivity issues before escalating them.
- Coordinate employee technology requirements, including ordering and deploying workstations, maintaining an accurate inventory of laptops, monitors, phones and software licences, and arranging account access, equipment recovery and secure decommissioning.
- Support HR with onboarding and offboarding, employee orientation, welcome materials, workstations, building access, keys, credentials, employee records, internal directories and interview logistics.
- Plan and coordinate company meetings, offsites, holiday parties, employee celebrations and recognition programs, including budgets, contracts, vendors, catering, logistics and event schedules.
- Support trade shows and external events by coordinating booth bookings, displays, promotional materials, shipping, staffing schedules, lead capture, budgets and post-event follow-up with the sales team.
- Coordinate partner, customer and community events, including invitations, RSVP tracking, venues, sponsorships, association memberships and event logistics.
- Maintain the company’s social media calendar by drafting and scheduling posts, responding to routine comments and messages, and preparing basic monthly performance updates.
- Manage branded materials, promotional items, apparel and print inventory, ensuring outdated materials are removed from circulation, and assist with basic website updates.
- Coordinate domestic and international travel for employees and executives, including flights, accommodations and ground transportation, while monitoring policy compliance and travel spending and assisting with urgent changes or cancellations.
- Prepare and distribute internal communications, announcements, presentations and office updates, and support executives and department leaders with meetings, agendas, minutes, action items, calendars and expenses.
Office Manager Qualifications
- Minimum of three years of experience in office management, administration, executive support or a similarly broad operational role.
- Experience managing facilities, vendors, purchasing, invoices and office budgets.
- Strong organizational and project-management skills, with the ability to manage competing priorities and follow responsibilities through to completion.
- Experience coordinating employee onboarding, offboarding, workplace access and technology requirements.
- Comfortable troubleshooting basic technology issues and working with an outsourced IT provider.
- Experience coordinating internal events, trade shows, customer events or other external business functions.
- Comfortable supporting social media, branded materials and basic marketing activities.
- Strong written and verbal communication skills, with a polished and professional approach.
- Proficiency with Microsoft Office or Google Workspace; familiarity with HRIS, ticketing, social media scheduling or content-management systems is an asset.
- Strong judgment and discretion when handling confidential employee and business information.
- Proactive, dependable, resourceful and comfortable taking ownership in a fast-paced environment.
- Bachelor’s degree preferred, or an equivalent combination of education and professional experience.
