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HR Coordinator
AdminFull TimeNorth York, ON$50,000 - $60,000 CAD per year
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Position Title: HR Coordinator
Location: 100 Sheppard Avenue East, North York, ON, with the possibility of working at any of our other locations.
Vacancy: Existing
Vacancy Number: HR - 0002
Number of Opening: 1
Classification: Temporary
Hours: Full -time, In- person, 35 hours per week, until March 31, 2027,
Application Deadline: September 30, 2026, 11:59 EST
About This Role
We are searching for a qualified HR coordinator to provide administrative and recruitment support to our Human Resources department. Reporting to the HR manager, the coordinator will help with full cycle recruiting, scheduling, training, HRIS management and employee relations. The coordinator will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR coordinator will be a key part of ensuring employee success and will have room to grow their career.
Objectives
- Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
- Provide administrative support to our entire HR department
- Serve as a reliable source of information for employees, promptly answering questions regarding benefits, vacation, etc
- Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
- Act as a liaison between the HR department and other employees
- Create policies and procedures that enhance our workplace environment
Responsibilities
- Assist with full cycle recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
- Conduct reference checks and prepare offer documents
- Schedule and coordinate onboarding/offboarding assignments and training sessions
- Compile and process employee documentation and records, and keep the employee database up to date
- Research opportunities to continuously improve recruitment process in attracting talent to the organization
- Facilitate new hire orientation
- Group Benefit enrolment/off-boarding
- Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
- Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
- Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation
- Provide support with reporting, surveys, audits and other projects as needed.
- Review accommodation request
- Work with the Joint Health and Safety Committee and EEC
Skills And Qualifications
- Bachelor’s Degree in Human Resources Management or related field
- Minimum 2 year(s) experience in recruitment/HR, preferably within the social services sector
- Ability to maintain confidentiality
- Experience with Collage HR/ADP or related HRIS
- Excellent communication skills, both written and verbal
- Tact and professionalism when it comes to handling confidential information and addressing employee concerns
- Exceptional time management, and planning skills, with the ability to manage multiple priorities and deliver results accurately and efficiently with a high attention to detail.
- Proficiency in administrative duties such as communications, data entry, and record keeping
- Demonstrated ability to work independently with sound judgment and proactively manage responsibilities with minimal supervision.
- Enthusiasm for working within a team environment
- Proficiency with technology and the ability to pick up new software easily
Preferred Qualifications
- Understanding of labor laws/ESA
- Experience working in a unionized environment and application of collective agreement
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If you’re passionate about leveraging your sales skills to make a social impact, we’d love to hear from you!
Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.
Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.
Disclaimer - Artificial Intelligence (AI) tools will not be used in the screening, evaluation or selection of candidates. All applications are reviewed and assessed by our hiring team.
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