Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 28, 2026

Hiring at a glance

View jobs

Open jobs: 4,523
Employers: 2,092

Advertised starting pay

Average starting payCAD / year: $71,534Across 310 listings
Average starting payCAD / hour: $26.38Across 162 listings
Average starting payCAD / month: $5,049Across 17 listings
Average starting payUSD / year: $88,033Across 15 listings
Average starting payUSD / hour: $19.38Across 13 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%47 listings
Hybrid: 16%712 listings
On-site: 83%3,736 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (274), HealthCareersInSask.ca (65), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 12 mins ago
Receptionist_CA
Brandt Group of Companies
AB · Red Deer County, AB
Full-time
Added 12 mins ago
Receptionist
Brandt Group of Companies
Regina, SK
Full-time
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AB
Full-time
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Residential Plumbing & HVAC Administrative Assistant
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Calgary, AB
…Assistant to keep things moving. You'll be the link between our office, our field teams, and the clients, vendors and contractors we work with every day. If you like a busy workload, and a…
Added 12 mins ago
Office Manager
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Flin Flon, MB
Full-time
North of 53 Co-op is hiring an Office Manager on a full-time permanent basis onsite in Flin Flon, MB. This position may require some travel for seminars and conferences, and to assist in…
Added 26 mins ago
Data Entry Operator
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Canada
Full-time
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Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
$24 to $26 CAD / hour
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…support, manage scheduling and documentation, and help ensure the office runs smoothly. This role is ideal for…
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Montreal, QC
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Regina, SK
Full-time
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Longueuil, QC · Saint-Hubert, Québec
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Residential Plumbing & HVAC Administrative Assistant
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Medical Office Assistant (MOA) - Urgent and Primary Care Centre (UPCC)
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Vancouver, BC
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Come work as a Medical Office Assistant (MOA) with Vancouver Coastal Health (VCH) at Vancouver City Centre Urgent and Primary Care Centre (UPCC)! Apply now to join the team!
Added 56 mins ago
Medical Office Assistant (MOA) - Urgent and Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
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Come work as a Medical Office Assistant (MOA) with Vancouver Coastal Health (VCH) at Vancouver City Centre Urgent and Primary Care Centre (UPCC)! Apply now to join the team!
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Employment Type: Part-time / Hourly / In Office
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The Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office.
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Partners Community Health

Intake & Administrative Coordinator

Mississauga, ON, Canada

Pay: Salary Range: $56,000 - $74,000
Posting language: English
Posted: Sep 25, 2026

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Applications open in a new tab.

Original job description

Partners Community Health (PCH) is a new not-for-profit organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH currently operates two new state-of the-art LTC homes and community hub in West Mississauga. The new homes have a combined 632-beds and be part of PCH’s larger strategy that introduce innovative and inclusive programs and services and new models of care delivery. PCH is committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Overview

The Intake & Administrative Coordinator at the Integrated Seniors Hub plays a vital role in connecting older adults with the programs, services, and supports they need to support healthy aging, aging in place, and aging in community.

As the first point of contact for clients, caregivers, and community partners, the Intake & Administrative Coordinator provides a welcoming, responsive, and client-centred experience. This position is responsible for coordinating client intake, booking clients into appropriate programs and activities, tracking participation and outcomes, and supporting the overall coordination and delivery of services across the Hub.

Key Responsibilities and Activities

Client Welcome & Engagement

Serve as the primary point of contact for older adults and their caregivers accessing the Hub.
Provide a warm, respectful, inclusive, and culturally sensitive welcome to all clients.
Conduct client intake and gather relevant information to understand individual needs, preferences, and goals.
Explain available programs, services, and supports and assist clients in identifying appropriate options.
Respond to client and caregiver inquiries in a timely and professional manner.

Program Booking & Coordination

Schedule and register clients for wellness programs, social activities, health services, educational sessions, and support groups.
Coordinate with internal teams and external community partners to support seamless service delivery.
Manage program waitlists and communicate with clients regarding availability and scheduling.
Follow up with clients as required to confirm participation, address barriers, and support continued engagement.
Assist with coordinating changes to schedules, programs, and client appointments as needed.

Data Entry & KPI Tracking

Maintain accurate and up-to-date records of client interactions, attendance, referrals, and service utilization.
Ensure timely and accurate data entry into client management, scheduling, and reporting systems.
Track and report on key performance indicators (KPIs), including:
- Number of new intakes completed
- Program participation and attendance rates
- Referral completion rates
- Client satisfaction and feedback
- Follow-up and re-engagement rates
Support the preparation of program statistics, reports, and performance summaries.

Administrative & Team Support

Ensure client records and documentation are maintained securely and in accordance with applicable privacy requirements.
Support referrals and onboarding of new clients in collaboration with interdisciplinary team members.
Assist with program reporting, evaluations, audits, and continuous quality improvement initiatives.
Provide administrative support to the Integrated Seniors Hub team as required.
Participate in team meetings and contribute to the ongoing improvement of client services and Hub operations.

Qualifications

Education

University degree and/or Community College Diploma in Social Services, Human Services, Health Services, Administration, or a related field.

Qualifications & Experience

2–3 years of relevant experience in an intake, client services, administrative coordination, or similar role, preferably within healthcare, social services, or community-based programs serving older adults.
Exceptional interpersonal and communication skills, with a demonstrated ability to engage clients using a compassionate, respectful, and client-centred approach.
Strong organizational and time-management skills, with keen attention to detail and the ability to manage multiple priorities effectively.
Proficiency with technology, including scheduling systems, client databases, spreadsheets, electronic documentation, and virtual communication tools.
Demonstrated ability to maintain accurate and confidential client records.
Collaborative mindset, with the ability to work effectively within an interdisciplinary and team-oriented environment.
Knowledge of age-friendly and dementia-friendly practices is considered an asset.
Familiarity with local community resources, healthcare services, and support programs for older adults is considered an asset.

Working Conditions

Onsite role within the Integrated Seniors Hub, involving regular interaction with older adults, caregivers, community partners, and multidisciplinary team members.
Primarily sedentary work, requiring extended periods of sitting and computer use.
Fast-paced environment requiring the ability to manage multiple tasks, competing priorities, and changing client needs.
Regular communication with clients, caregivers, team members, and external partners.
Occasional need to adapt to changing client needs, program schedules, or team priorities.

Salary Range: $56,000 - $74,000

PCH is an equal opportunity employer and is committed to Equity, Diversity, Inclusion and Anti-Racism. We believe diverse and inclusive teams support strong decision making, fosters a culture of belonging and allows us to better serve our people, residents, and community. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we are committed to providing accommodations and will work with employees to meet their needs through the recruitment process. If you are a person with a disability and require assistance during the application process, please let us know. We embrace an inclusive work environment and welcome members of all backgrounds, experiences, and perspectives to apply.

To learn more about PCH, visit our website here: https://partnerscommunityhealth.ca/

To learn more about Wellbrook Place, the new long-term care homes and seniors hub, click here: https://www.partnerscommunityhealth.ca/wellbrook-place/

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Intake & Administrative Coordinator serves as the primary point of contact for clients, managing intake, program registration, and service coordination. They are also responsible for maintaining accurate client records, tracking key performance indicators, and providing administrative support to the interdisciplinary team.

Requirements

Candidates must possess a university degree or college diploma in a relevant field such as Social Services, Health Services, or Administration. A minimum of 2–3 years of experience in intake or administrative coordination, preferably within healthcare or community-based settings, is required.

Skills

Client intake
Administrative coordination
Data entry
KPI tracking
Scheduling
Client engagement
Interpersonal skills
Communication skills
Organizational skills
Time management
Electronic documentation
Record keeping
Customer service
Reporting
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Intake
Administrative Coordinator
Healthcare
Social Services
Client Services
Community Hub
Long-term care
Aging in place
Data entry
KPI tracking
Scheduling systems
Client management
Reporting
Quality improvement
Interdisciplinary team
Privacy requirements
Dementia-friendly
Age-friendly
Community resources
Documentation

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