Help Strengthen the Governance Behind a Stronger
Community. Potentia Human Resources is
proud to be leading the search for an experienced, highly organized and
thoughtful Board & Governance Coordinator for the Central Okanagan
Foundation (COF).
For nearly 50 years, the Central Okanagan Foundation has connected people who care with causes that matter, strengthening communities throughout the Central Okanagan through philanthropy, grant making, scholarships, and community leadership. Reporting to the Chief Executive Officer, you'll play an important role in supporting the Board of Directors, Committees, and senior leadership team, bringing structure and follow-through to the governance process. You'll ensure meetings are well prepared, decisions are documented, important deadlines are tracked, and governance records are accurate and up to date.
The position is designed as a full-time role, or near full-time. The COF is focused on finding the right person to join the organization and is open to discussing flexibility in how the role is structured to support the needs of both the successful candidate and the organization.
Responsibilities will include:
Primary Focus - Board and Governance
- Coordinate
Board, Committee, AGM, retreat, and other governance activities.
- Prepare
agendas, meeting materials, schedules, minutes, and action records.
- Attend Board
and Committee meetings and ensure decisions and follow-up items are accurately
documented.
- Maintain the
Board portal and official governance records, including bylaws, policies, terms
of reference, and resolutions.
- Track
governance deadlines, approvals, reviews, and required filings.
- Support Board
and Committee recruitment, onboarding, orientation, evaluation, and succession
activities.
- Coordinate
governance policy, bylaw, and terms of reference reviews.
- Research
governance practices and prepare briefing notes, reports, and recommendations.
- Coordinate
governance and organizational projects assigned by the CEO.
- Support
communication between the Board, CEO, senior leadership team, staff, and
external advisors.
Secondary Focus -Administrative / Executive Support:
Provide administrative and executive support to the CEO and leadership team as needed.
Coordinate meetings, calendars, schedules, and related logistics.
Support the organization and administration of Board and leadership activities.
Assist with various administrative tasks and organizational priorities.
Provide support on special projects and other project-based initiatives as required.
Requirements
What You Will Bring:
- Diploma or
degree in business administration, office administration, governance, or a
related field, or an equivalent combination of education and experience.
- 4+ years of
relevant governance, administration, executive support, or similar experience.
- Direct
experience supporting a Board, Committee, and/or senior leadership team.
- Experience
preparing agendas, meeting packages, minutes, and governance records.
- Strong
writing, editing, proofreading, and organizational skills.
- A practical
understanding of governance practices, policies, bylaws, and records management.
- Excellent
judgment, discretion, and professionalism when handling confidential
information.
- Strong
Microsoft 365 and technology skills, with the ability to learn new systems
quickly.
- The ability
to work independently, manage competing priorities, anticipate needs, and
follow through.
Assets include:
- Non-profit,
charity, community foundation, or member-based organization experience.
- Experience
with bylaws, policies, or terms of reference.
- Experience
with Board recruitment, onboarding, retreats, evaluations, or succession
planning.
You're Someone Who:
- Is
exceptionally organized and takes pride in getting the details right.
- Naturally
anticipates what needs to happen next.
- Is confident
and professional when working with senior leaders and volunteers.
- Communicates
with clarity, tact, and discretion.
- Brings calm
and structure to competing priorities.
- Is proactive,
dependable, and highly accountable.
- Enjoys being
the person behind the scenes who makes sure everything comes together.
- Wants their
work to contribute to a stronger community.
Benefits
When you join the COF team, you'll enjoy:
- A salary $60,000–$70,000
full-time equivalent, prorated based on agreed hours and annual schedule.
- Employer-paid
extended health and dental benefits, including vision and an employee and
family assistance program.
- Group RRSP
with employer matching of up to 5%.
- Flexible
hours and hybrid work.
- Christmas
office closure and professional development support.
- Meaningful
work supporting an organization making a difference throughout the Central
Okanagan.
Ready to make an impact?
This is an opportunity to play an important role behind the scenes of a respected community organization while enjoying a level of flexibility that is unusual for a governance position.
If you're excited by the opportunity to support strong leadership, bring structure to an important function, and contribute to the work of the Central Okanagan Foundation, we'd love to hear from you.
Please submit your resume and a brief cover letter highlighting your experience supporting a Board or senior leadership team, particularly your experience preparing minutes, meeting materials, or governance records.
The Central Okanagan Foundation is committed to an
inclusive recruitment process and welcomes applications from people with
diverse backgrounds, experiences, and perspectives. Accommodations are
available at any stage of the recruitment process.
