At a glance
Automatically prepared from the listing. Check the original description for the full requirements.
Jump to the original descriptionResponsibilities
Manage on-site staffing logistics, including check-ins, check-outs, and payroll tracking for high-volume events. Coordinate the distribution and tracking of event equipment such as radios, uniforms, and parking passes.
Requirements
Previous experience in administrative or event coordination is preferred, along with proficiency in spreadsheets. Candidates must be able to work long shifts on their feet and handle a fast-paced environment calmly.
Working hours
40 hours per week
Skills
- Administrative Support
- Event Logistics
- Data Entry
- Payroll Support
- Inventory Management
- Communication
- Multitasking
- Microsoft Excel
- Google Sheets
- Staff Coordination
- Time Management
- Interpersonal Skills
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Logistics
- Hospitality
- Sports & Recreation
- Customer Service & Support
Keywords
- Event Production
- Staffing Logistics
- Payroll Processing
- Inventory Tracking
- Sobeys Stadium
- National Bank Open
- RBC Canadian Open
- Administrative Assistant
- On-site Coordination
- Data Documentation
Original job description
Job DetailsJob Location: National Bank Open - North York, ON M3N 3A6Salary Range: $17.00 - $18.00Marigolds and Onions provides customers across the GTA with one stop shop catering experience. From Daily drop offs to large scale events our commitment to our client is unsurpassed. Founded in 1991 and headquartered in Toronto, we have grown to be one of Toronto’s leading catering/event Production Companies. We count some of Toronto’s major professional firms and organizations as our loyal long-term clients. Numerous venues, charitable organizations and sporting events are catered for by Marigolds and Onions.
We are seeking a highly organized and detail-oriented Admin Assistant – Events to support the smooth operation of on-site staffing and logistics for the RBC Canadian Open & National Bank Open (high-volume events). This role plays a key role in ensuring staff are signed accurately, properly equipped, and informed of their duties each day. The ideal candidate has strong administrative skills, excellent communication, and thrives in a fast-paced, team-based environment.
EVENT DETAILS
National Bank Open
Location: Sobeys Stadium - 1 Shoreham Dr, North York, ON M3N 3A6
Dates: August 1 – 13
ESSENTIAL DUTIES AND RESPONSIBILITIES
Staff Check-In/Out: Accurately sign in staff members as they arrive and sign them out at the end of their shifts.
Payroll Support: Record daily hours into spreadsheets and verify data for payroll processing.
Equipment Distribution: Manage the distribution, tracking, and return of radios, keys, uniforms, wristbands, parking passes, and other event materials.
Radio Assignment: Assign radios by number to staff; maintain inventory and condition tracking.
Information Point: Provide directions and key event information to staff and volunteers, including station assignments and uniform checks.
Policy Compliance: Ensure staff are in correct uniform, properly badged, and adhering to site protocol.
Support for Event Management: Assist managers with signage, schedules, and general event coordination materials.
End-of-Day Procedures: Assist with event closing tasks, including collecting equipment, logging final hours, and securing administrative areas.
Team Collaboration: Practice teamwork and support fellow administrative and operational staff as needed.
POSITION SALARY & BENEFITS
Rate: $18/hour
Schedule: Beginning of June to end of August
Perks: Meals provided on-site, access to a dynamic and professional event team, and potential for additional future opportunities with Marigolds & Onions
SCREENING QUESTIONS
Are you legally eligible to work in Canada?
Do you have any restrictions on the number of hours you can work per week?
Are you able to commute or travel to the event location?
Do you have previous experience in administrative, event, or logistics support roles?
Are you available to work for the full duration of the event schedule?
QualificationsQUALIFICATIONS
Previous administrative, event, or office coordination experience preferred
Strong attention to detail and accuracy in data entry and documentation
Proficient with spreadsheets (Excel or Google Sheets) and general office tools
Strong interpersonal and communication skills (written, verbal, in-person)
Ability to multitask and manage priorities in a fast-paced environment
Calm under pressure and solutions-focused when handling unexpected changes
Comfortable working long shifts and on your feet for extended periods
CORE COMPETENCIES
Reliability: Arrives on time, completes assigned tasks, and supports the team
Accuracy: Maintains accurate logs, records, and payroll tracking
Communication: Gives clear directions and responds professionally to staff inquiries
Team Orientation: Willingness to help co-workers and adapt to team needs
Professionalism: Upholds standards of behavior and appearance in line with company expectations
WORK ENVIRONMENT
On-site administrative tent at a large-scale outdoor event
Fast-paced, people-facing, and equipment-handling environment
Exposure to variable weather conditions and long walking distances on event grounds
PHYSICAL DEMANDS
Potential for standing/sitting for long periods
Frequent walking across large event spaces
Light lifting of items such as radios, uniforms, or signage (up to 25 lbs)
Use of mobile devices and computers for data entry and communications
