Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 9,508
Employers: 4,048

Advertised starting pay

Average starting payCAD / hour: $30.71Across 1,108 listings
Average starting payCAD / year: $71,026Across 720 listings
Average starting payCAD / month: $4,804Across 28 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%71 listings
Hybrid: 13%1,276 listings
On-site: 85%8,110 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (438), HealthCareersInSask.ca (198), Winnipeg Regional Health Authority (91).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 7 mins ago
S
Reception & Administrative Clerk
Syntronic
Ottawa, ON
- Full-time
Added 37 mins ago
AG
Property Administrator, Commercial
Aquilini Group
Vancouver, BC
- Full-time
Added 37 mins ago
WC
Operations Supervisor
Waste Connections of Canada
Coquitlam, BC
- Full-time
Added 37 mins ago
PC
Administrative Assistant
Pwc Canada
London, ON · Montreal, QC
- Full-time
Added 37 mins ago
CH
Administrative Clerk : Technical Record / FAcT
Canadian Helicopters Limited
Southport, MB
- Full-time
Added 52 mins ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Coordonnateur(trice) du crédit et de l’administration
Added 1 hour ago
CS
Receptionist Part Time
Cogir Senior Living
Winnipeg, MB · Dakota House
- Part-time
Added 1 hour ago
GO
Administrative Assistant
Government of Nunavut Recruitment
Cambridge Bay, NU
- Full-time
…of clerical duties, coordination of invoice, and that other office work/processes are prioritized and referred to the proper…
Added 1 hour ago
GO
School Secretary
Government of Nunavut Recruitment
Taloyoak, NU
- Full-time
As a bilingual person, the School Secretary acts as a receptionist at the front office area of the school. The School Secretary is the first point of contact between the school and the…
Added 1 hour ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
Added 1 hour ago
H
Unit Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 1 hour ago
Executive Assistant
Scotiabank
Toronto, ON
Added 1 hour ago
Unit Clerk - Ambulatory Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
BC · British Columbia, Canada
- Full-time
Added 1 hour ago
FR
property rentals manager
Firstar Realty Corp
Kitimat, BC
- Full-time
Added 1 hour ago
FR
property rentals manager
Firstar Realty Corp
Quesnel, BC
- Full-time
Added 1 hour ago
FR
property rentals manager
Firstar Realty Corp
Prince George, BC
- Full-time
Added 1 hour ago
RE
Administrative Assistant
Rising Edge Group
Victoria, BC
- $22 to $24 USD / hour
- Full-time
Added 1 hour ago
NC
Data Entry Clerk
Nella Cutlery Toronto inc
Montreal, QC
- $24 to $26 USD / hour
- Full-time
Added 1 hour ago
NC
Data Entry Clerk
Nella Cutlery Toronto inc
Toronto, ON
- $22 to $26 USD / hour
- Full-time
Added 1 hour ago
KC
EOI - Medical Secretary, MKHH
Kingston Community Health Centres
Kingston, ON
- Full-time
Added 1 hour ago
SJ
Patient Care Unit Clerk
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Part-time
Added 1 hour ago
SD
(Regular) Administrative Assistant - 10 months per year - 35 hours per week
School District #8 (Kootenay Lake)
Creston, BC
- Full-time
Added 1 hour ago
TP
Administrative Assistant - Calgary Christian Secondary School - Part-Time Temporary
The Palliser School Division
Calgary, AB
- Part-time
Added 1 hour ago
BS
School Administrative Secretary I
Burnaby School District - SD41
Burnaby, BC
- Full-time
…clerical duties to ensure the efficient operation of the school office. The School Administrative Secretary I performs a work leadership role and relieves the Administrator of…

Scotiabank

Executive Assistant

Toronto, ON, M5H 4A9, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Requisition ID: 278533

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative support to the Senior Vice President and Chief Financial Officer, Global Wealth Management, the Vice President, FP&A and Asset Management, and the Vice President, Business Line Support. The role enables smooth day-to-day operations by managing competing priorities, coordinating executive activities, and serving as a key liaison with internal teams and external stakeholders.

Is this role right for you? In this role you will:

Manage complex executive calendars, schedule appointments, anticipate conflicts, and recommend appropriate alternatives.
Prepare executives for meetings by coordinating pre-reading materials and other relevant documentation.
Organize meetings, conferences, and events, including venues, rooms, equipment, materials, catering, and attendee responses.
Coordinate travel arrangements and ensure executive requirements are addressed.
Serve as a key point of contact by screening and directing incoming calls, visitors, mail, and requests with discretion.
Draft, produce, proofread, organize, and distribute correspondence and materials on behalf of senior executives.
Develop and maintain effective filing, follow-up, records-management, and document-storage systems.
Prepare and submit expense reports, verify statements, and assemble supporting documentation for payments.
Exercise sound judgement and discretion when prioritizing work and making day-to-day decisions.
Provide backup administrative support to other team members and complete additional duties as assigned.
Support effective risk management by considering the Bank’s risk appetite and risk culture in daily activities and decisions.
Contribute to efficient operations, effective business controls, a high-performance culture, and an inclusive work environment.

Do you have the skills that will enable you to succeed in this role?

You have five or more years of experience supporting senior executives, preferably within Finance or another corporate function.
You have advanced proficiency in Microsoft Outlook, Excel, and PowerPoint.
You have sound knowledge of business or banking terminology and departmental procedures.
You have strong organizational skills and the ability to manage multiple priorities and demanding deadlines.
You have excellent written and verbal communication skills, including strong proofreading abilities.
You demonstrate sound judgement and effective problem-solving skills.
You can handle sensitive and confidential information with a high degree of discretion.
You are flexible and adaptable and can work effectively as priorities change in a fast-paced environment.
You demonstrate a high level of professionalism when engaging with senior leaders, internal teams, and external stakeholders.
You are comfortable working non-standard hours and occasional overtime when required.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. They serve as a key liaison for internal and external stakeholders while maintaining effective records and documentation systems.

Requirements

Candidates must have five or more years of experience supporting senior executives, preferably within the finance sector. Proficiency in Microsoft Office suite and strong organizational, communication, and problem-solving skills are required.

Skills

Executive support
Calendar management
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Banking terminology
Organizational skills
Written communication
Verbal communication
Proofreading
Problem-solving
Discretion
Records management
Expense reporting
Time management

Benefits

Annual bonus
Flexible vacation
Personal days
Sick days
Comprehensive benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Finance
Wealth Management
Asset Management
FP&A
Calendar Management
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Banking
Records Management
Expense Reports
Stakeholder Management
Risk Management
Corporate Function
Professionalism
Confidentiality
Communication Skills
Proofreading

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