Executive assistant jobs in Toronto, ON and nearby

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Added 1 month ago
BR
Corporate Secretary
BJRC Recruiting
Toronto, ON
- Full-time
Collaborative and comfortable working across legal, executive, and corporate functions
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $95,000 to $110,000 CAD / year
- Full-time
This a role and you will be required to work in the office 4 or 5 days per week
Added 1 month ago
Executive Assistant | Great West
The Canada Life Assurance Company
Toronto, ON
We are seeking a highly organized, proactive, and strategic Executive Assistant to support two members of Great West's Executive Leadership Team. As a trusted partner, you will manage…
Added 1 month ago
ON
Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Added 1 month ago
BR
Senior Executive Assistant to CEO
BJRC Recruiting
Vaughan, ON
- $90,000 to $110,000 CAD / year
- Full-time
We are seeking an exceptional Senior Executive Assistant to the CEO to provide highly trusted, discreet and proactive support across the CEO's professional and personal affairs.
Added 1 month ago
ON
(Internal Applicants Only) Constituency Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
Added 1 month ago
PG
Executive Assistant
Peoples Group
Toronto, ON
- Full-time
At least 3 years of experience in an administrative to/ or executive assistant role directly reporting to upper management.
Added 1 month ago
BO
Executive Assistant
Bank of China (Canada)
Markham, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President & CEO. This role is responsible for coordinating executive…
Added 1 month ago
E
Executive Assistant
Europro
Toronto, ON
- Full-time
Europro is seeking an organized, reliable, and proactive Executive Assistant to support our Executive Team, which may include up to three executives. In this role, you will play a key part…
Added 1 month ago
C
Senior Executive Assistant
Chartwell
Mississauga, ON
- Full-time
The Senior Executive Assistant provides high-level, confidential, and proactive executive support to the Chief Investment Officer/Chief Legal Officer and Chief Financial Officer. This role…
Added 1 month ago
TC
Executive Assistant to the Senior Executive Vice President, IT
The Citco Group Limited
Toronto, ON
- Full-time
5+ years of experience in an Executive Assistant role, ideally supporting C-suite or senior executive leadership within an IT, financial services, or professional services environment
Added 1 month ago
A
Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide…
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $72,000 to $78,000 CAD / year
- Full-time
This role requires the individual to work in the office typically 2 days per week
Added 1 month ago
B
Senior Executive Administrative Assistant
BGIS
Markham, ON
- Full-time
We are seeking a highly professional Senior Executive Administrative Assistant to serve as a trusted partner to our Canadian President, and global CEO. This role goes beyond traditional…
Added 1 month ago
OC
Executive Assistant
Options Consulting Solutions
Mississauga, ON
- $85,000 to $105,000 CAD / year
- Full-time
Executive Assistant - Support a C-suite leader. Lead the function around them.
Added 1 month ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40.67 to $43.8 CAD / hour
- Contract
Work Location: Hybrid, with approximately 1-2 days per week remote-based and 3-4 days onsite, according to client business requirements
Added 1 month ago
GL
Executive Assistant
goeasy Ltd.
Mississauga, ON
- Full-time
We are seeking a dynamic Executive Assistant to support several members of our senior leadership team at goeasy, including the Chief People Officer, Chief Information Officer, Head of…
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $104,000 to $108,000 CAD / year
- Full-time
This a role and you will be required to work in the office 4 days per week and WFH on Friday
Added 1 month ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth…
Added 1 month ago
EB
Corporate Secretary
EQ Bank
Toronto, ON
- Full-time
…the Board of Directors, Board Chair, Committee Chairs, Chief Executive Officer and executive leadership. The role safeguards the integrity of EQB’s governance framework, enables effective…
Added 1 month ago
EB
Corporate Secretary
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
…the Board of Directors, Board Chair, Committee Chairs, Chief Executive Officer and executive leadership. The role safeguards the integrity of EQB’s governance framework, enables effective…
Added 1 month ago
Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO) enabling them…
Added 1 month ago
'
Executive Assistant
''
Toronto, ON
- Full-time
Our Executive Assistant plays a critical role in supporting our Chief Human Resources Officer (CHRO). This role requires a highly organized, proactive, and business-minded professional who…
Added 1 month ago
TH
Executive Assistant
Tricon Homes
Toronto, ON
- Full-time
The Executive Assistant is dynamic and personable professional with a proven track record providing top notch support. The primary goal is to greet and welcome guests providing a warm and…
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $90,000 to $97,000 CAD / year
- Full-time
…contributions of its employees. They are seeking an experienced Executive Assistant to support a dynamic and highly engaged Executive Vice President who is part of the Executive Leadership…

Scotiabank

Executive Assistant

Toronto, ON, M5H 1H1, Canada

Apply on jobs.scotiabank.com About employer

Applications open in a new tab.

Job details

Experience: Minimum of 2 years experience as an executive assistant.
Posting language: English
Posted: Sep 17, 2026

Original job description

Requisition ID: 274047

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Role:

The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth day-to-day operations of the EDO leadership team by managing complex schedules, coordinating enterprise-level initiatives, and facilitating communications across internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of operating with a high degree of discretion and professionalism in a high-paced, enterprise-level environment. individual applying for this role should bring a spirit of efficiency, proactivity and creativity in a problem-solving environment.

Is this role right for you?

Provides calendar and time management to the executives using good judgement, coordinating, and collaborating with others to balance priorities.

Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

Performs high level administrative support: drafting letters and official information releases, arranging, and attending meetings; and taking and distributing minutes.

Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets (expenses). Manages travel arrangements for the executives as required.

Acts as the primarily liaison and coordinator for department initiatives.

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Acts as the Planner for the Business Continuity Plan for the department.

Actively engages, attends and participates in Community events. Supports the leadership team in developing inclusive practices and working environment.

Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles.

Do you have the skills that will enable you to succeed in this role?

Minimum of 2 years experience as an executive assistant.

Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).

Experience working in large, complex organizations with extensive stakeholder management.

Impeccable organizational skills, autonomy, and solution-oriented attitude.

High level of discretion required when dealing with confidential matters.

Strong ability to effectively perform in a complex, high changing environment.

Solid time management, communication, and presentation skills.

What's in it for you?

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Upskilling through online courses, cross-functional development opportunities, and tuition assistance.

Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.

Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply on jobs.scotiabank.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the Vice President, including managing complex schedules and coordinating enterprise-level initiatives. They also facilitate communications across stakeholders and ensure office operations remain within established budgets.

Requirements

Candidates must have a minimum of 2 years of experience as an executive assistant and advanced proficiency in the Microsoft Office Suite. The role requires experience working in large, complex organizations with a strong ability to manage stakeholders and maintain confidentiality.

Skills

Executive support
Calendar management
Time management
Stakeholder management
Microsoft Office Suite
Communication skills
Presentation skills
Problem-solving
Organizational skills
Budget monitoring
Business continuity planning
Strategic support
Discretion
Professionalism

Benefits

Bonus
Flexible vacation
Personal days
Sick days
Benefits
Tuition assistance
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategic Support
Scotiabank
Enterprise Delivery Office
Calendar Management
Stakeholder Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Continuity Plan
Budgeting
Corporate Environment
Professionalism
Communication
Presentation
Time Management
Diversity and Inclusion
Community Engagement

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