SMS Equipment is seeking an organized and detail-oriented Travel and Site Coordinator to provide administrative support services for the service functions within our mining branches. In this role, you will support hourly travel arrangements, accommodations, site orientations, onboarding processes, forecasting, reporting, data gathering, and other mining branch administration duties as required.
Working closely with Field Supervisors, Human Resources, vendors, admin support, and employees, you will help keep administrative processes accurate, timely, and well organized while supporting day-to-day operations in a busy office environment.
Work Location: Acheson, AB
Salary: $55,000 - $65,000 per annum, based on experience
Work Arrangement: Hybrid, working remotely up to two days per week
Schedule: Monday – Friday, 7:00 am – 3:30 pm
What You'll Do
- Coordinate and book employee travel to customer sites in partnership with Field Supervisors.
- Arrange and track accommodation bookings and applicable travel details.
- Liaise with external travel vendors and internal stakeholders regarding rentals and rate agreements.
- Train and support Admin and Site Coordinator on site-specific travel and employee onboarding processes.
- Maintain accurate work instructions and process documentation for travel coordination and onboarding.
- Coordinate with Human Resources and Field Supervisors to introduce hourly new hires to required processes and information.
- Prepare monthly and yearly site-specific travel forecasting reports.
- Complete reporting, data gathering, and analysis as requested.
- Participate in weekly and monthly meetings with Field Supervisors to gather travel data and information.
What You Bring
You are a highly organized administrative professional who can coordinate travel, accommodations, onboarding support, reporting, and day-to-day administrative priorities. You bring strong attention to detail, sound judgment, planning skills, and the ability to support internal and external stakeholders professionally.
Additional qualifications include:
- High School Diploma and Office Administration Certificate.
- 2+ years of administrative experience in service, clerical, recordkeeping, or related duties.
Nice to Haves:
- Previous experience with remote travel coordination
- Advanced Microsoft 365 skills.
This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).
At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.
This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.
We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.
At SMS Equipment, the right partnership makes everything possible. We're committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.
SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.
