Office & administration jobs in Canada

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Added 14 mins ago
TS
Administrative Assistant
The Salvation Army in Canada
Gibsons, BC
- Part-time
Standard Class 5 drivers license required
Added 14 mins ago
AF
Chief Administrative Officer (CAO)
Akisqnuk First Nation
Windermere, BC
- Full-time
Job Type: This role is full-time working 35 hours per week working onsite at the office.
Added 15 mins ago
SC
Contract Administrator
SYSTRA Canada
Toronto, ON
- Full-time
¢ Responsible to the Lead administrator or Commercial Manager for relevant commercial/ contract administration/ cost aspects of the project.
Added 15 mins ago
RD
Administrative Assistant
RBC Dominion Securities
Richmond Hill, ON
- Full-time
Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.
Added 15 mins ago
V
Executive Assistant - Valserv
Valnet
Montreal, QC
- Full-time
3 to 7 years of experience as an Executive Assistant, Office Manager or Administrative Lead, ideally supporting senior leadership.
Added 44 mins ago
AG
Adjoint(e) exécutif au Chef de la direction - Executive Assistant to the CEO
AJW Group
Montreal, QC
- Full-time
Coordonner la préparation et la logistique des réunions du conseil d’administration et de ses comités.
Added 44 mins ago
TC
Rail Operations Supervisor
Transdev Canada
Brampton, ON
- $85,000 to $95,000 CAD / year
- Full-time
You must possess a valid, non-probationary, Province of Ontario class “G” driver’s license, in good standing
Added 45 mins ago
IW
Procurement Specialist
Iconic Wineries of British Columbia
West Kelowna, BC
- Full-time
…successful candidate will also oversee third-party grape purchasing administration, vendor governance, procurement compliance, and accounts payable…
Added 45 mins ago
Administrative Assistant - Wealth Management - Partner - WYW
Aviso Wealth
Waterloo, ON
Work collaboratively with Financial Planners and team members to ensure seamless day-to-day office operations.
Added 45 mins ago
LC
Executive Assistant, Risk Advisory
Loblaw Companies Limited
Brampton, ON
- Full-time
Full-time | Hybrid (4 days in office – flexibility on primary work location, with travel between our Brampton and Toronto offices as needed to support executive schedules and priorities)
Added 45 mins ago
C
Receptionist/Concierge
Chartwell
Kamloops, BC
- Part-time
Maintain accurate records, files, and office documentation
Added 59 mins ago
OM
Office Administrator
Olaya Management & Accounting Inc.
Toronto, ON · North York, ON
- Full-time
As our Office Administrator, you’ll help orchestrate the day-to-day flow of the office. You’ll follow up with clients and check in with different employees and associates to keep tasks…
Added 59 mins ago
PS
Portfolio Administrative Coordinator
Paladin Security Group Ltd
Burnaby, BC
- $49,000 to $55,000 CAD / year
- Full-time
…Managers, site teams, and field personnel to ensure smooth daily administration, high safety standards, and effective communication across multiple…
Added 59 mins ago
CO
Records and Information Management Analyst
County of Grande Prairie
Clairmont, AB
- Full-time
Certificate or diploma in Records and Information Management, Local Government Administration, Accounting, Office Administration, Business Administration or a related field.
Added 59 mins ago
IF
Executive Assistant
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
Added 59 mins ago
HO
Parliamentary Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Assist with special projects and contribute to the efficient administration and overall operations of the office.
Added 59 mins ago
CO
Records and Information Management Analyst
County of Grande Prairie No. 1
Clairmont, AB
- Full-time
Certificate or diploma in Records and Information Management, Local Government Administration, Accounting, Office Administration, Business Administration or a related field.
Added 1 hour ago
JW
International Regulatory Affairs Associate
Jamieson Wellness Inc.
Windsor, ON
- $45,700 to $68,500 CAD / year
- Contract
Added 1 hour ago
A
Administrative Assistant - Wealth Management - Partner - WYW
Aviso
Waterloo, ON
- Full-time
Work collaboratively with Financial Planners and team members to ensure seamless day-to-day office operations
Added 1 hour ago
WF
Parliamentary Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Assist with special projects and contribute to the efficient administration and overall operations of the office.
Added 1 hour ago
R
Administrative Assistant
RBC
Richmond Hill, ON
- Full-time
Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.
Added 1 hour ago
Receptionist (Casual) - The Waterford
Century Group
Delta, BC
Must have a warm, friendly personality, with a welcoming, service-focused attitude, and be empathetic and resourceful in handling any requests · Must possess the qualities and attitude that respect and maintain the spirit, dignity and individuality of the residents and employees
Added 1 hour ago
S
Senior Procurement Manager
Sysco
AB · Sysco Canada Inc.
- Full-time
Proficient with Microsoft Office 365 applications.
Added 1 hour ago
CM
Senior Administrative Assistant
Canadian Mental Health Association
Toronto, ON
- Temporary
…operate within a hybrid model, with colleagues working from the office 3 days/week and from home 2 days/week and flexibility to work from the office up to 5 days per week, as…
Added 1 hour ago
B
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · CLAIRE
- Full-time
Certificate in Office Administration is desirable.

SYSTRA Canada

Contract Administrator

Toronto, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Experience: Minimum 5 years of relevant experience in contract administration within construction, infrastructure, or engineering projects.
Posting language: English
Posted: Nov 13, 2026

Original job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

This role will be a part of the DeliveryPpartner consortium on Yonge North Subway Extension embedded into the Client team (Metrolinx).

Missions/Main Duties

Brief Description Of The Functions

The Contract Administrator will be responsible for initiating and leading tasks and processes, taking responsibility and being accountable, where relevant for the work and roles of others whilst exercising broad autonomy and judgement within broad parameters in there are of responsibility.

¢ Responsible to the Lead administrator or Commercial Manager for relevant commercial/ contract administration/ cost aspects of the project.

¢ Ensure that the CA’s/DP’s commercial position is protected using in depth understanding and experience of contractual, commercial, contract administration and cost processes.

¢ Some responsibility for effective client relationship management to encourage smooth commercial and contract administration progression of the contract.

¢ Some responsibility for effective DevCo relationship management to encourage smooth, collaborative commercial and contract administration progression on the contract.

¢ Provides liaison with the CA, DP staff, audit team and DevCo.

¢ Expected to help manage and provide development and support to the other commercial/ contract administration team members.

¢ Responsible for planning and managing own work and helping that of other commercial/ contract administration team members.

¢ Demonstrates and maintains a high level of integrity, commercial and technical knowledge and works closely with the CA, DP team and the DevCo to develop techniques and solutions to meet business and customer needs.

¢ Understands the impact of commercial and technical changes at strategic level withing the CA’s business industry/ sector.

¢ Anticipates and plans change in resources within the project.

¢ Provides commercial/ cost support to the estimating department.

¢ Has a good degree of understanding and working knowledge of project start up procedures and is actively involved in the implementation of those procedures when required.

Roles And Responsibilities

¢ Budget planning, forecasting and cost management. Cost benchmarking reports, provide elemental cost analysis information for benchmarking purposes.

¢ Overseeing all aspects of contract administration including payment certification, cost reporting, change management and reporting on progress.

¢ Checking time sheet records and invoicing from the DevCo.

¢ Preparing periodic invoice and reconciliation reports tracking data such as staff, labour, materials and indirect costs.

¢ Ensuring accuracy of all costs (baseline, forecast, commitment and incurred) are being captured, verified and reported.

¢ Identifying leading indicators/ trends for accurate forecasting

¢ Preparing graphs, diagrams, and other exhibits to illustrate cost status and forecast requirements for Project team.

¢ Assist during audits.

¢ Participation in Service Definition work planning (and ASP) drawing upon the functional teams in Project Controls, Production, Interface Management, Field Services, Quality, and Safety.

¢ Responsible for analysing and validating the RACI matrix for the project as it pertains to commercial issues.

¢ Manages prompt preparation and settlement of final accounts across the task activities, subcontractors, design firms and wider supply chain.

¢ Champion of Continuous Improvement, utilizing Lean manufacturing tools, specifically pertaining to changeover, efficiency and costing.

¢ Identify, manage, reduce and drive out unnecessary costs and inefficient activities.

¢ Monitor resources and costs to ensure that the project meets and/or exceeds its targets.

¢ Establish and maintain accurate and robust reporting structures and monitor resources and costs to ensure the project meets and/or exceeds targets.

¢ Provide substantial input to performance measurement systems, KRA/KPIs, implement long term improvement processes and monitor for results.

¢ Participate in key decision making, risk analysis and assessments.

¢ Ensure sustainability is at the heart of Program process and decision making to ensure the right decisions are made now and for the future.

¢ Help identify value engineering savings within the project designs and construction methods designs.

¢ Facilitate a project environment which is collaborative, inclusive, diverse and celebrates our differences.

¢ Create a high performing culture open to constructive challenge, seeking continual improvement and implementing lessons identified from past experience.

¢ Training and development, mentoring of junior staff

Profile/Skills

Bachelor's Degree in Engineering, Construction Management, or a related discipline.
Minimum 5 years of relevant experience in contract administration within construction, infrastructure, or engineering projects.
Experience on major infrastructure, transportation, or large-scale development projects is preferred.
Good understanding of construction contracts and contract administration principles.Commercial acumen and ability to interpret technical and contractual documents together.
Strong document management and reporting skills.
Excellent communication, coordination, organization, and analytical skills.
Strong negotiation, analytical, drafting, documentation, and stakeholder-management skills.
Ability to work under time-sensitive notice requirements and maintain auditable records.
High integrity, attention to detail, and ability to manage confidential commercial information.
Budget upto 100k as base annual salary

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [email protected].

Workplace Type

Hybrid

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More about this job

Responsibilities

Lead commercial and contract administration activities, including cost planning, forecasting, reporting, change management, payment certification, and final account settlement. Coordinate with client, consortium, and project teams; support audits and decision-making; manage resources and risks; and promote continuous improvement and staff development.

Requirements

A bachelor's degree in Engineering, Construction Management, or a related discipline and at least five years of relevant contract administration experience are required. Candidates should understand construction contracts and commercial processes, with strong analytical, communication, negotiation, documentation, reporting, and stakeholder-management skills; major infrastructure or transportation project experience is preferred.

Skills

Contract Administration
Cost Management
Budget Planning
Cost Forecasting
Change Management
Payment Certification
Contract Management
Construction Contracts
Cost Reporting
Commercial Analysis
Risk Analysis
Stakeholder Management
Negotiation
Document Management
Auditing
Lean Continuous Improvement

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Commercial Management
Construction Contracts
Infrastructure Projects
Transportation
Project Controls
Budget Planning
Cost Forecasting
Cost Management
Cost Benchmarking
Cost Analysis
Payment Certification
Change Management
Invoice Reconciliation
Final Accounts
Service Definition
ASP
RACI Matrix
Audits
Risk Assessment
Value Engineering
Lean Manufacturing
Continuous Improvement
Performance Measurement
KRA/KPIs
Sustainability
Resource Planning
Stakeholder Management
Document Management
Metrolinx

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Office & administration jobs in Canada

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