Transactional & Corporate/Commercial Support
· Assist with all stages of acquisitions, dispositions, internal reorganizations and strategic transactions, including prepare and draft closing documents, agendas, signature packages, and ancillary agreements.
· Prepare and file corporate documents, resolutions, certificates, annual returns.
· Prepare high-level corporate summaries and maintain minute books across multiple jurisdictions.
· Manage and file post-closing registrations and filings.
· Initiate and manage corporate governance matters, including subsidiary management, annual corporate records maintenance, business name registrations, extra-provincial registrations and intercompany documentation.
· Review, revise and draft commercial lease documentation.
· Coordinate cross‑functional teams and support Senior Legal Counsel to ensure transaction timelines are met.
Advanced Due Diligence Management
· Conduct and organize due diligence reviews, including setup and maintenance of virtual data rooms (HighQ).
· Review minute books and identify deficiencies. Review and assess corporate records, contracts, licenses, litigation, and regulatory materials.
· Conduct corporate searches, lien searches, and litigation checks. Draft and prepare search summaries and identify risks.
· Compile and summarize due diligence findings for review by internal and external stakeholders.
· Draft and review due diligence checklists and reports.
· Assist with internal audits and data collection as part of M&A and compliance initiatives.
· Support the cross-functional due diligence process, including planning, conducting and summarizing corporate, financial, and operational diligence.
Financing & Security Documentation
· Prepare, draft and manage loan and security documentation and execution processes for financings, credit facilities, secured transactions, and other financing structures.
· Coordinate with finance and sales teams to support internal review and approval process, ensure end-to-end closing of financing transactions.
· Draft, prepare and register PPSA filings and other security registrations, as well as amendments and discharges.
Legal Technology and Support
· Serve as the internal subject-matter expert for HighQ, DocuSign, Adobe, Oncorp/eCore and/or other legal operations platforms.
· Coordinate signatures, notarizations, and document execution processes.
· Maintain templates, playbooks, precedents, checklists, and process documentation.
· Support internal legal requests, including preparing summaries, drafting routine documents, and responding to standard information inquiries.
· Assist with compliance programs, policy updates, and regulatory filings.
· Track and monitor all legal spend and legal intakes.
· All other projects and duties as required by the manager.
----- DISCLAIMERS -----
This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [email protected] .
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).
