Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 28, 2026

Hiring at a glance

View jobs

Open jobs: 4,447
Employers: 2,069

Advertised starting pay

Average starting payCAD / year: $71,243Across 301 listings
Average starting payCAD / hour: $26.41Across 162 listings
Average starting payCAD / month: $5,136Across 19 listings
Average starting payUSD / year: $88,033Across 15 listings
Average starting payUSD / hour: $18.49Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%49 listings
Hybrid: 16%700 listings
On-site: 83%3,670 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (261), HealthCareersInSask.ca (56), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Toronto, ON
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Toronto, ON
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Vancouver, BC · Greater Vancouver, BC
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WorkStaff360

Administrative Assistant(U.S./Canada/UK background is required)

Remote, Canada

Pay: $8 to $10 USD / hour
Job type: Full-time
Workplace: Remote
Apply by: Oct 10, 2026
Working hours: 40 Hours/Week
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

Administrative Assistant(U.S./Canada/UK background is required)

Application Deadline: 10 October 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $8.00 - $10.00 / hour

Description

Manage and maintain relationships with recurring clients, ensuring high levels of service and satisfaction.
Engage with new and existing clients to identify service needs and close sales opportunities.
Support sales efforts for specialized services, including termite jobs and environmental assessments.
Respond to inbound inquiries from multiple communication channels.
Coordinate and manage daily service routes and technician schedules.
Schedule appointments for inspections and services, including mold and lead inspections.
Arrange emergency service requests as needed.
Assist in coordinating technician resources across teams.
Provide operational support to leadership as needed.
Assist in managing and supporting the Chinese CSR team.
Create, update, and maintain training materials for team members.
Manage and resolve service tickets through CRM systems (e.g., HubSpot).
Prepare and compile reports, including XRF and Local Law filings.
Support compliance-related processes such as Local Law 69 and Local Law 55 requirements.
Track and manage recurring compliance clients.
Generate and send invoices to clients.
Track payments and follow up on outstanding balances.
Occasionally coordinate in-person payment collection when required.
Facilitate communication between internal teams to ensure seamless service delivery.
Coordinate resource sharing and job support between departments.
Act as the primary liaison between clients, schedulers, and technicians.
Handle client communications via phone, email, and occasional in-person interactions.
Address billing inquiries and follow up on past-due invoices.
Maintain detailed records of client interactions and outstanding balances.

Hard Requirements:

Previous experience in client management, account management, operations coordination, customer service, or a similar role.
Strong experience communicating directly with clients and customers.
Excellent written and verbal English communication skills.
Strong organizational and multitasking abilities.
Ability to coordinate multiple schedules, teams, clients, and priorities.
Strong follow-up skills and attention to detail.
Comfortable handling billing inquiries, invoices, and payment follow-ups.
Experience using CRM systems; HubSpot experience is an advantage.
Comfortable working independently and taking ownership of assigned responsibilities.
Strong problem-solving and communication skills.
Ability to work effectively in a fast-paced, service-oriented environment.
Must have grown up in the United States, Canada, or the United Kingdom.
Open to expatriates who have relocated abroad and are currently working or living remotely.
Must be comfortable communicating with North American clients and working within North American business processes.
Previous experience in construction, restoration, environmental services, or a related industry.

Schedule:

HOURS/WEEK:

40 Hours/Week
Monday-Friday 9:00AM-8:00PM EST
Should be open to schedule including weekends and holidays

Offer and Benefits:

Weeks 1–8: $8 USD/hour
Weeks 9-16: $9 USD/hour
Weeks 17 onwards: $10 USD/hour

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage client relationships, coordinate service routes, and handle scheduling for inspections and technician teams. They will also provide operational support, manage service tickets, and assist with billing and compliance reporting.

Requirements

Candidates must have a background from the U.S., Canada, or the U.K. and possess strong experience in client management, operations, or customer service. Excellent English communication skills and proficiency with CRM systems like HubSpot are required.

Skills

Client Management
Account Management
Operations Coordination
Customer Service
Sales Support
Scheduling
CRM Systems
HubSpot
Billing
Invoicing
Problem Solving
Communication
Multitasking
Compliance
Reporting

Remote locations

United States
Canada
United Kingdom

Remote locations (standardized)

Canada
United Kingdom
United States

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Client Management
Account Management
Operations Coordination
Customer Service
Sales
Scheduling
CRM
HubSpot
Billing
Invoicing
Compliance
Local Law 69
Local Law 55
XRF
Construction
Restoration
Environmental Services
Termite Jobs
Mold Inspection
Lead Inspection
Reporting
Data Entry
Communication
Problem Solving
Multitasking
Time Management
Remote Work
Expatriate
Service Delivery

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