At a glance
Automatically prepared from the listing. Check the original description for the full requirements.
Jump to the original descriptionResponsibilities
The Administrative Support IV acts as a liaison between the hospital and the Staffing Services Centre to manage staff scheduling, shift changes, and vacancies. They are also responsible for timekeeping tasks, payroll data entry, and providing administrative support to managers.
Requirements
Candidates must have some post-secondary education and at least one year of scheduling experience. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.
Working hours
39 hours per week
Skills
- Scheduling
- Timekeeping
- Payroll
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Communication
- Interpersonal skills
- Organizational skills
- Data entry
- Statistical reporting
- Conflict resolution
- Teamwork
- Prioritization
- Record keeping
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Human Resources
Keywords
- Administrative Support
- Scheduling
- Staffing Services
- ESP
- Timekeeping
- Payroll
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Leduc Community Hospital
- AHS
- WFM
- Unionized
- Health Care
- Data Entry
- Statistical Information
- Collective Agreements
- Vacation Coordination
- Shift Management
- Administrative Skills
Original job description
Your Opportunity:
The Administrative Support IV serves as a liaison between LCH and the Staffing Services Centre. The Administrative Support Liaison will work collaboratively with the Staffing Service Center to update the Environment for Scheduling Personnel (ESP) with any schedule changes and inform the other party as per established ESP timelines. The Liaison is responsible for communicating any staffing changes requiring adding or removing shifts from the console within the immediate needs window. The Liaison will meet weekly with the Managers and Staffing Services Center to review outstanding shifts, hot spots, assignments, vacancies, and leave reports. The Liaison is responsible for timekeeping tasks including the review of timecards, flowsheet, and entry of bank payouts in timecards. The Liaison will also assist the Managers with the coordination of vacation requests and mutual agreements as well as assisting with communication to staff. Strong communication and interpersonal skills are required. Courteous and pleasant telephone manners and proven organizational skills with the ability to prioritize work with minimal supervision required. Proven reliability and dependability required and the ability to work as a team in a fast-paced environment while adapting to frequent interruptions and shifting priorities. Responsibilities may also include helping with office duties such as laminating, preparing educational packages, answering phones, and faxing as needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Community Hospital Primary Location: Leduc Community Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 23-SEP-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 03-OCT-2026 Temporary End Date: 30-APR-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days, Evenings, Nights, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Knowledge and operation of Microsoft Outlook, Word, and Excel. 1 year scheduling experience. Key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave; anticipating staffing needs and informing managers of shifts that require further attention; entering data for payroll; providing scheduling reports; detailing records and compiling/providing statistical information.
Preferred Qualifications:
Timekeeping/payroll experience. Knowledge of applicable collective agreements and pay codes. Experience working in a unionized, health care and/or 24/7 environment. Experience with AHS scheduling software WFM. Current experience working in an AHS centralized Staffing Service Center.
