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BC Legal Management Association

Office Administrative Assistant

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance.

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Job details

Pay: In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance.
Apply by: Nov 29, 2026
Experience: High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
Posting language: English
Posted: Oct 30, 2026

Original job description

Bleay Both Uppal LLP

bbulaw.ca

Published

October 30, 2026

Location

700 - 1155 W. Pender St., Vancouver, Canada

Category

Administrative Assistant

Job Type

Full-time

Minimum

45000

Maximum

55000

Description

Administrative Assistant – Strata Litigation

Position Overview

BBU Law is a boutique law firm situated in downtown Vancouver. We represent clients on a broad spectrum of legal issues, primarily litigation and dispute resolution, with an emphasis on strata property law.

As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver office.

Key Responsibilities

Perform administrative and clerical tasks to support the office operations
File opening and closing
Coordinate in person or virtual client ID verification
Log and maintain client contacts, communications, and assist team members with administrative updates
Conduct conflict checks and online searches (LTSA, CSO, BCOnline)
Producing and delivering legal demand letters and payout letters
Preparing and registering land title documents
Finalizing the delivery of payout funds
Inbox management for general inboxes
Manage the central phone line and efficiently route incoming calls
Handle incoming and outgoing mail and packages (sort, scan, and distribute incoming mail and faxes; coordinate time-sensitive courier services)
Ensuring office is clean and stocked (general cleaning duties, communicating maintenance issues to building, and stocking the kitchen)
Other duties as directed

Qualifications & Skills

High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
Prior exposure to strata administrative or law firm an asset
High attention to detail, reliability, and the ability to multitask effectively in a professional setting
Proficient with Microsoft 365 (Word, Excel, Outlook, Teams, OneDrive)
Exceptional written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Comfortable learning new software and systems
Ability to work independently while being part of a collaborative team
Strong follow-through and accountability

The Extras

Benefits

In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance. This includes:

Benefits package: Comprehensive health coverage for you and your family, including access to our employee assistance program (EAP)
Recognition: Opportunity for performance-based bonuses
Social events: Regular in office socials, off-site events, and more opportunities to connect
Time off: a generous vacation allowance and up to 8 sick days per year
Wellness: A flexible annual wellness subsidy
Transportation: We offer a subsidy for those commuting via public transportation
Great work environment: Our office space downtown has a great vibe and offers access to the city centre with transit, restaurants, scenic walking routes and shopping close by

We welcome the opportunity to meet qualified candidates seeking to join our team. We value diversity and are committed to creating an inclusive environment for all employees.

If you are interested, please send your resume and cover letter to careers@bbulaw.ca with “Administrative Assistant” in the subject line. We thank all applicants for their interest, however only those considered for an interview will be contacted. No phone calls please.

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More about this job

Responsibilities

Support daily office operations by handling administrative tasks, opening and closing files, maintaining client records, conducting conflict checks and online searches, and preparing legal correspondence and land title documents. Manage shared inboxes, phone calls, mail and courier services, and help maintain a clean, stocked office.

Requirements

A high school diploma and 1–2 years of administrative or reception experience are required; experience in a legal or professional services environment is preferred, and strata or law firm exposure is an asset. Candidates should be detail-oriented, reliable, proficient with Microsoft 365, strong communicators, discreet with confidential information, and able to work independently and collaboratively.

Skills

Administrative Support
Clerical Tasks
File Management
Client Identity Verification
Conflict Checks
Online Legal Searches
Legal Document Preparation
Land Title Registration
Inbox Management
Phone Call Routing
Mail and Courier Coordination
Microsoft 365
Written Communication
Verbal Communication
Confidentiality
Multitasking

Benefits

Comprehensive Health Coverage
Employee Assistance Program
Performance-Based Bonuses
Vacation Allowance
Up To 8 Sick Days Per Year
Annual Wellness Subsidy
Public Transportation Subsidy
Office Social Events

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Legal Services
Strata Litigation
Strata Property Law
Litigation
Dispute Resolution
Office Operations
File Opening and Closing
Client Identity Verification
Client Records
Conflict Checks
LTSA
CSO
BCOnline
Demand Letters
Payout Letters
Land Title Documents
Land Title Registration
Microsoft 365
Word
Excel
Outlook
Teams
OneDrive
Inbox Management
Reception
Mail and Courier Coordination
Confidentiality
Multitasking

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