Working Title: Office and Administrative Specialist Senior
Job Class: Office and Administrative Specialist, Senior
Agency: Administration Dept
- Job ID: 96803
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 09/18/2026
- Closing Date: 09/28/2026
- Hiring Agency/Seniority Unit: Administration Dept / Administration-AFSCME
- Division/Unit: Real Estate Business Service
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Real Estate and Construction Services
- FLSA Status: Non-exempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
About
The Real Estate and Construction Services (RECS) division manages over 320 construction projects and 800 property leases annually. Overall, the State has a real property footprint that includes 5,585 buildings and gross square feet and acreage equaling about 5.5% of the State. This position works in the
Business Services section/unit, which provides administrative support to the division. To learn more about what we do, click on the links provided:
- Real Estate: This section/unit provides a broad range of pre-planning, acquisition, disposition, leasing, project management, relocation, and space management services to facilitate facility and real estate solutions that help Minnesota state agencies succeed.
- Construction Services: This section/unit serve as the State's owner's representative on construction projects for Minnesota state agencies. The cost and complexity of today's buildings, the importance of time, and the need to deal with unanticipated events and unforeseen conditions all necessitates for an integrated and managed approach to the delivery of facility projects for these agencies.
Responsibilities
We are seeking an
Office and Administrative Specialist Senior to provide operational and administrative support to the division, database management services, and maintain the division's record retention and archiving program. In this position, you will also coordinate and provide administrative services to the State Designer Selection Board (SDSB) and, with guidance, advise on proper procedures in accordance with statutory requirements so the Board can effectively and efficiently carry out its statutory duties and responsibilities. Other responsibilities may include, but are not limited to:
- Administering and maintaining the Master Roster Program by ensuring that information is accurate and complete in the Vendor Management System
- Supporting the Contracting section/unit by processing and proofreading contracts, supplements, amendments, and work orders.
- Providing administrative and clerical support services to RECS staff.
- Coordinating office services so that the division's internal and external customers are served professionally and in a timely manner.
This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.
Minimum Qualifications
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position.
- Skill in customer service sufficient to answer questions and advise customers of program policies, procedures, and regulations.
- Skill in customer service to respectfully engage with clients, coworkers, and customers when handling difficult or complex problems.
- Knowledge of communications sufficient to: (i) read, explain, and interpret program policies and procedures to both internal and external customers; (ii) respond effectively to sensitive inquiries and/or complaints with tact and diplomacy; and (iii) explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
- Skill in data entry sufficient to: (i) read source documents and enter data in specific fields; (ii) locate and correct data entry errors; and (iii) receive and review source documents, compare documents to database information, and edit and correct documents.
- Ability to perform word processing to create, format, edit, print, and save a variety of documents (such as contracts, purchase orders, invoices, and financial documentation).
- Ability to analyze and make recommendations to leadership to improve administrative and program practices and procedures for smooth and efficient office operations.
Preferred Qualifications
- Knowledge of state procurement and contracting processes to ensure a smooth flow of work between team members and across multiple divisions.
- General knowledge of construction-related topics, terminology, and requirements.
- Knowledge of the principles and practices of general office procedures to coordinate office services (such as office supplies, mail delivery, and recordkeeping and retention) to plan, organize, and improve work processes and workflows.
- Proficiency with Microsoft Office applications (such as Access, Word, Excel, Teams, and PowerPoint), DocuSign, website management, and the internet.
- Strong organizational, prioritization, and time management skills, including attention to details.
- Ability to work and complete tasks independently as well as collaboratively in a team environment.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Additional Requirements
Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email
[email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Ly Her at
[email protected] or 651-201-2434.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Ly Her at
[email protected].
About The Department Of Administration
The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership, innovation, solutions, and support to help our partners succeed. To learn more about us, please visit mn.gov/admin.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your Benefits May Include
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support To Help You Reach Your Career Goals
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) For Work/life Support
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources, and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email
[email protected] and let us know the support you need.
