Position Title: HR Coordinator Reporting To: Director, HR / HRBP
Annual Salary: $60,000
Position Summary
The Human Resources Coordinator is responsible for coordinating and administering the day-to-day operational activities of the Human Resources department, ensuring the efficient delivery of HR services throughout the employee lifecycle.
This role provides operational support across recruitment, onboarding, employee records, HR systems, benefits administration, compliance, reporting, Health & Safety administration and employee services. The HR Coordinator serves as the first point of contact for routine Human Resources inquiries while ensuring HR processes are delivered accurately, consistently and in compliance with company policies and legislative requirements.
Working closely with the HR Business Partner and HR Director, the HR Coordinator plays a key role in supporting employees, maintaining HR operations and creating the capacity for the HR team to focus on strategic and business partnership activities.
Roles & Responsibilities * The duties of this position include, but are not exclusively limited to, those detailed in this description. As the organization evolves, new responsibilities may emerge to meet business needs, enhance team collaboration, or address shifting priorities. Adaptability and a proactive approach are essential, as the role may require contributions beyond the outlined tasks.
Major Position Duties and Responsibilities
- Recruitment Administration
- Coordinate all recruitment administration
activities, including posting vacancies, scheduling interviews and
coordinating candidate communications.
- Prepare employment offers, employment
agreements and recruitment documentation.
- Coordinate pre-employment activities
including reference checks, background checks and onboarding requirements.
- Maintain recruitment records and applicant
tracking information.
- Support recruitment initiatives to ensure
a professional and positive candidate experience.
- Onboarding & Offboarding
- Coordinate onboarding activities for new
employees.
- Prepare new hire packages and ensure all
employment documentation is completed accurately.
- Coordinate employee departures, including
offboarding activities.
- Ensure onboarding and offboarding
processes are completed consistently across mform.
- Support managers in delivering a positive
onboarding and offboarding experience.
- HR Administration & Employee Services
- Prepare employment letters, employment
agreements and other HR documentation.
- Maintain accurate employee personnel files
and Human Resources records.
- Respond to routine employee inquiries
regarding HR policies, procedures and programs.
- Maintain strict confidentiality of
employee information.
- Support day-to-day HR administration while
delivering exceptional customer service to employees and managers.
- Benefits & HRIS Administration
- Manage employee benefit enrollments,
changes and terminations.
- Act as the primary liaison with benefit
providers for routine administrative matters.
- Maintain accurate employee information
within the Human Resources Information System (HRIS).
- Support leave administration and maintain
associated documentation.
- Assist with annual benefits renewals and
employee communications.
- Compliance, Reporting & HR Coordination
- Support payroll with biweekly reporting of
employee actions.
- Monitor probationary review periods and
notify managers of upcoming milestones.
- Track mandatory training, certifications
and legislative compliance requirements.
- Prepare regular Human Resources reports
and maintain departmental records.
- Support HR audits and ensure employee
records remain accurate and compliant.
- Maintain HR calendars, reporting schedules
and departmental documentation.
- Learning & Development Administration
- Coordinate internal and external training
sessions.
- Maintain employee training records and
learning histories.
- Support onboarding and learning
initiatives through scheduling and administration.
- Monitor completion of mandatory training
programs.
- Assist with administration of mform’s
performance management process.
- Health & Safety Administration
- Maintain Health & Safety documentation
and legislative records as required.
- Track mandatory Health & Safety
certifications and training requirements.
- Support workplace incident reporting and
documentation.
- Assist with Health & Safety compliance
initiatives across mform.
- HR Operations & Continuous Improvement
- Support the HR Business Partner and HR
Director in the implementation of HR programs and initiatives.
- Identify opportunities to improve HR
administrative processes and service delivery.
- Assist with departmental projects and
continuous improvement initiatives.
- Maintain HR templates, forms and
documentation to ensure consistency across mform.
- Contribute to a collaborative,
service-oriented HR team focused on delivering a positive employee
experience.
Qualifications
- University degree or college diploma in
Human Resources, Business Administration or a related discipline.
- Certified Human Resources Leader (CHRL)
designation or working towards designation an asset.
- Minimum 2-4 years of progressive of HR
administration or HR coordination experience.
- Demonstrated experience supporting
recruitment, onboarding, benefits administration and Human Resources
Information Systems.
- Working knowledge of Ontario employment
legislation and Human Resources best practices.
- Experience working in a fast-paced,
customer-focused environment.
- Strong organizational and time management
skills.
- Excellent attention to detail and
accuracy.
- Effective written and verbal communication
skills.
- Ability to manage multiple priorities
accurately and on time.
- Strong problem-solving and organizational
skills.
- Proficiency in Microsoft Office and Human
Resources Information Systems.
- High level of professionalism, discretion
and confidentiality.
- Ability to work across multiple sites an
asset.
Technical Skills
- Microsoft Office Suite (Word, Excel,
PowerPoint and Outlook)
- Microsoft Teams
- SharePoint
- Human Resources Information Systems (HRIS)
- Applicant Tracking Systems (ATS)
- Performance Management Systems
- HR reporting and analytics tools
