About the Company
Our client, a well-established Toronto law firm, is seeking a Legal Assistant to join their team. This is an excellent opportunity for a proactive and outgoing Legal Assistant to support two Associates in a collaborative and supportive environment.
Responsibilities
- Provide day-to-day administrative and legal support to two Associates.
- Organize and maintain electronic litigation and employment law files.
- Prepare and format court documents, pleadings, affidavits, briefs and other legal correspondence.
- Track key deadlines, court dates and limitation periods using bring-forward systems.
- Coordinate the preparation, filing and service of court documents in accordance with the Rules of Civil Procedure and applicable tribunal requirements.
- Communicate professionally with clients, opposing counsel, court staff and other third parties.
- Manage lawyers' calendars, schedule meetings and coordinate logistics for court appearances, examinations and mediations.
- Prepare accounts and third-party invoices, monitor accounts receivable and follow up with clients regarding outstanding accounts.
- Maintain confidential client information and ensure accurate file management.
- Participate in administrative team meetings and assist with general office and team-building activities as required.
- Work collaboratively with colleagues and contribute to a positive and supportive firm culture.
Requirements
- Legal Assistant or Law Clerk diploma.
- 3+ years of experience as a Legal Assistant, with a background in civil litigation.
- Solid understanding of civil litigation procedures and court documentation.
- Experience with the Ontario Rules of Civil Procedure and court filing requirements.
- Proficiency with Microsoft Office and legal practice management software. Familiarity with Clio, iManage and legal AI tools is an asset.
- Exceptional organizational skills and attention to detail.
- Proactive, resourceful and able to take initiative without requiring direction.
- Confident communicating directly with lawyers, asking questions and following up when necessary.
- Strong interpersonal and communication skills with a professional and outgoing approach.
- A team player who is adaptable, eager to learn and committed to providing excellent client service.
Compensation
- Salary up to $75,000, commensurate with experience.
- Hybrid work arrangement.
- Comprehensive benefits.
- RRSP matching program.
We do not use AI to screen candidates.
