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Financial Assistant
Thessalon
Office & Administration
POSTED: 20 hours ago
Employer:
The Town of Thessalon
ES Job ID:
8220
Closing Date:
October 23, 2026
Salary:
$27.00 to $30.00 per hour, based on qualifications and experience
Duration:
Full Time
Job Description:
This is a full-time position of 37.5 hours per week.
The salary range for this position is $27.00 to $30.00 per hour, based on qualifications and experience, with opportunities for advancement.
Benefits will commence upon successful completion of the probationary period.
Job Description
PAYROLL
- Process bi-weekly payroll for review by Clerk-Treasurer consisting of inputting hours worked, charging hours to correct department, calculating pay and deductions and printing cheques.
- Maintain records of overtime worked and used or paid-out, sick time accrued and used, and vacation entitlement and vacation taken.
- Prepare regular monthly remittances ie. Receiver General, Employer Health Tax, Workplace Safety and Insurance Board, M.E.A.R.E., Family Support, C.U.P.E., R.R.S.P., O.M.E.R.S.
- Prepare annual year end reports – T4’s, T4A’s, E.H.T., W.S.I.B., and Receiver General.
- Prepare application for various summer grant programs, administering program, and submitting final reports as required.
- Insure TD1’s are held, and current, for all existing as well as new employees.
- Issue Records of Employment when required.
TAXATION
- Prepare annual tax bills, both interim and final
- Prepare Tax Certificates as requested and insure collection of required fee.
- Calculate monthly late penalty on tax arrears and mail tax arrears notices.
- Record all property sales.
- Conduct annual review of tax arrears for properties three years in arrears; prepare notices to owners advising them the property is eligible for tax sale and request owner to arrange for payment of arrears.
- Responsible for preparation of required information on properties to be submitted for tax sale proceedings.
- Annually calculate invoice and track payment for properties eligible for Grants-in-Lieu.
- Prepare supplementary tax bills for new or increased assessment.
- Prepare calculate to balance taxes to be written off when assessment is reduced or deleted.
- Prepare school board payments.
WATER AND SEWER
- Prepare bi-monthly and monthly water and sewer bills for all customers.
- Assist in the receiving of daily payments at the counter when necessary.
- Record house sales, closure of accounts, and set up a new-accounts for regular bi-monthly billing.
- Correspond with our Financial Institution to provide new, amended or deleted information for pre-authorized payment participants.
- Issue Work Orders for water shut off or turn on as necessary.
Other Duties
- Issue and maintain record of bi-monthly Mayor and Councillor remuneration.
- Receive, calculate, and process Mayor, Council and staff expense cheques within allotted time, insuring expenses are apportioned properly and charged to the appropriate department.
- Assist at counter in receiving daily payments, and customer inquiries as required.
- Provide annual report of expenses and remuneration to Mayor and Council by due date.
- Assist in completion of daily routine in absence of others, ie. Completing daily bank deposits, take to bank or go to Post Office, answer the phone, provide counter service.
- Assist in preparation of correspondence, etc. as directed by the Clerk, following Council meetings.
- Tracking of EFT's, pre-authorized payments, debit/credit card transactions on bank statements.
- Maintain list of expiration dates, lease requirements and preparation of Town leases.
- Other duties as assigned.
MARINA/ARENA/MAP SECRETARY
- Liaison with Committee members.
- Prepare agendas, attend meetings and record minutes.
- Maintain and control minute book
- Follow directions for duties as required by Committee members
MARINA
- Accept and balance daily receipts received by Marina staff
- Track and balance credit/debit card receipts from Marina
- Maintain Operations Manual, Policies and Procedures
- Track seasonal boater
ARENA
- Track and invoice rink board advertising
- Canteen agreement
- Maintain Operations Manual, Policies and Procedures
LAKESIDE PARK
- Accept and balance daily receipts received from Park staff for the season
- Track seasonal renters for correct address, waivers and payment of fees
- Maintain Operations Manual, Policies and Procedures
- Prepare and send yearly packages to seasonal renters
Lottery License Officer:
- Establish a file on eligibility of organization
- Request and maintain information as required by the Alcohol and Gaming Commission of Ontario (AGCO)
- Provide application forms for specific licence required
- Issue licences and collect applicable fees
- Monitor conditions of licences to ensure proper procedures are being followed
- Complete and fax quarterly reports to AGCO
- Ensure that reports on licences are completed and received in a timely manner
- Maintain and control records of lottery licences
Required Skills:
- Strong knowledge of financial principles, accounting procedures, and financial administration.
- Knowledge of municipal finance, payroll, taxation, and related municipal processes would be considered an asset.
- Proficient in Microsoft Office, particularly Microsoft Excel.
- Excellent organizational, time-management, and problem-solving skills.
- Ability to work effectively and professionally with Council, staff, and the public.
- Ability to maintain confidentiality and handle sensitive financial information appropriately.
- Previous municipal or financial administration experience would be considered an asset.
How To Apply:
Resumes clearly marked “Financial Assistant” will be received by the undersigned until 3:00 p.m. on October 23, 2026.
Debbie Rydall
Clerk-Treasurer
P.O. Box 220, 187 Main Street
Thessalon, ON P0R 1L0
Fax: (705) 842-2572 or Email: townofthess@thessalon.ca
or in the drop off box at front of Municipal Office Only those selected for an interview will be contacted.
In accordance with our Accessibility Policy, applicants with disabilities will be accommodated. You are encouraged to make any requests known to Human Resources in advance.
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