Administrative Specialist for provincial government agency client, downtown Toronto.
Marberg Job Number: 2905.
Job Type: Temporary.
Initial Term: November 23, 2026 to May 21, 2027.
Existing Vacancy: Yes.
Compensation: $28.00 per hour.
Regular Work Hours: 7.25 hour per day, not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).
Work Location: Currently hybrid - combination of 2 days remote-based and 3 days onsite at client's Toronto office on PATH near TTC Station. May change to 100% onsite during the course of the assignment, and you must be flexible to move to a 100% onsite work arrangement upon request.
Ergonomic Requirements: Occasionally moves or lifts light objects such as meeting or presentation materials.
Responsibilities Summary:
Coordinate and maintain day-to-day office administration activities in support of organization programs and initiatives. Provide comprehensive administrative support to leadership and internal teams.
- Coordinate and manage calendars, meetings, travel arrangements, and related logistics both domestic and international.
- Prepare, edit, proofread, and distribute correspondence, reports, presentations, agendas, and meeting minutes.
- Monitor and track administrative requests, ensuring timely follow-up and resolution.
- Support financial administration activities, including invoice processing, expense reconciliation, budget tracking, and reporting.
- Coordinate administrative aspects of recruitment, onboarding, and other HR-related activities.
- Manage records, documentation, filing systems, and information control processes.
- Coordinate office assets, equipment, accommodations, and facility-related requirements.
- Liaise with internal service providers and external stakeholders to support operational needs.
- Assist with special projects, process improvements, and initiatives designed to enhance operational efficiency.
- Additional administrative support, coordination, and document preparation responsibilities as required.
Qualifications:
Education: Post Secondary Degree or Diploma in business administration or related discipline, or equivalent combination of education and work experience.
Preferred Work Experience: At least 3+ years of experience in an administrative, executive support, office coordination, or business support role.
Preferred Sector Experience: Government / public sector administration experience preferred.
Technical and Language Skills Requirements:
- Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel (will be tested).
- Proficiency with SharePoint (may be tested).
- Proficiency in Adobe Acrobat (may be tested).
- Strong data entry, typing skills and attention to detail (will be tested).
- Strong English communication skills, both written and verbal, including advanced-level business writing skills, excellent spelling, grammar, proofreading and syntax (may be tested), and polished, professional telephone manners.
Task -Based Qualifications:
- Sound understanding of protocols and practices of an executive office to ensure effective management of information flow.
- Sound understanding of records management policies and best practices to maintain confidential filing systems.
- Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
- Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
- Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
- Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
- Superior attention to detail, and organized, methodical approach to completion of tasks.
- Demonstrated ability to work well both independently and collaboratively and liaise effectively with a wide and diverse range of internal and external stakeholders.
Additional Requirements:
- Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
- Ability to work both hybrid and 100% onsite, abiding by organization health and safety policies.
- Ability to promptly provide minimum of 3 reasonably recent, qualified employment references at point of client interview who are available to speak with either Marberg or Marberg's client.
- Ability to declare personal Non-Conflict of Interest in execution of assignment / position responsibilities.
- Provision of certification of AODA and OHSA online training course completion prior to assignment start.
- Satisfactory Background Checks, Technical and Interpersonal Skills Evaluations, and Employment References.
Application Notes:
Recommended Application Date: We kindly request that you submit your resume as soon as possible, as our client will not accept new applications after Friday, October 23, 2026. We are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.
Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca, LinkedIn and marberg.com.
Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.
Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.
