Legal Administrative Assistant for our client, a well respected plaintiff personal injury litigation firm, midtown Toronto.
Marberg Job Number: 2926.
Job Type: Temporary.
Initial Term: ASAP up to March 31, 2026, with possibility of extension and/or direct-hire.
Existing Vacancy: Yes.
Target Compensation: $25 per hour.
Regular Work Hours: From 9 am to 5 pm with 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35.0 work hours per week).
Ergonomic Requirements: Position will require climbing up and down an internal staircase, and occasional standing and other ergonomic activities associated with filing, photocopying and documents collation, including occasional light lifting.
Work Location: 100% onsite at client's mid town Toronto office, on bus route, and approximately 10 minutes' walk from TTC station. Employer-provided parking also available.
Responsibilities Summary:
Career litigation legal assistant/legal secretary to support day-to-day law firm operations. Will open and maintain case files, manage and monitor lawyers' calendars, proofread and edit legal documents, schedule Examinations for Discovery, and assist and support lawyers for court proceedings. Excellent opportunity for an administrative professional who is looking for a long-term, stable career as a legal assistant/ legal secretary within a litigation practice.
- Establish and maintain client files in electronic format.
- Monitor client files in order to keep them moving forward, and close as required.
- Manage and monitor lawyers' calendars, including travel, meetings, teleconferences, court attendances, and tickler systems.
- Schedule Damages Assessments and Examinations for Discovery. Monitor and maintain Undertakings, Refusals and Under Advisements.
- Proofread and edit legal documents, transcribe dictation and draft correspondence.
- Assist and support lawyers and office manager for court proceedings and trial preparation.
- Payment and billings administration.
- Clerical support including photocopying, scanning, and faxing.
- Relief reception responsibilities as needed, including for lunch breaks, vacations, and personal days.
- Additional legal assistant, secretarial and office administration responsibilities as required.
Qualifications:
Education: Post Secondary Degree or Diploma in Legal Administration, Business Administration, or equivalent combination of education and work experience.
Preferred Work Experience: Approximately 1+ years of experience as a legal secretary or assistant, supporting a litigation practice.
Preferred Sector Experience: Personal injury or medical malpractice experience an asset.
Technical and Language Skills Requirements:
- Strong proficiency in MS Word, Outlook and Excel (will be tested).
- Fast and accurate typing speed and attention to detail (will be tested).
- Sound knowledge of Canadian litigation legal terminology (will be tested).
- Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.
Task -Based Qualifications and Additional Attributes:
- You are looking for a career legal administration position, rather than a paralegal or law clerk's role.
- Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
- Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
- Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
- Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
- Superior attention to detail, and organized, methodical approach to completion of tasks.
- Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.
- Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.
Additional Requirements:
- Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
- Ability to work 100% onsite, abiding by organization health and safety policies.
- Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.
- Satisfactory Background Checks, Technical and Interpersonal Skills Evaluations, and Employment References.
Application Notes:
We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.
Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.
Please note that for this position, Marberg Staffing only accepts applications through LinkedIn, and marberg.com.
Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.
No AI tools are used to screen, assess or select employment applications. All candidate selection processes are performed by qualified recruiters.
Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.
