Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 7, 2026

Hiring at a glance

View jobs

Open jobs: 4,437
Employers: 2,092

Advertised starting pay

Average starting payCAD / year: $73,260Across 317 listings
Average starting payCAD / hour: $27.39Across 169 listings
Average starting payUSD / hour: $24.39Across 10 listings
Average starting payUSD / year: $84,750Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%667 listings
On-site: 83%3,694 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (235), HealthCareersInSask.ca (57), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 mins ago
W
Receptionist
Wajax
Acheson, AB
- Full-time
…for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, booking meeting rooms, distributing incoming mail, mail…
Added 19 mins ago
O
MEP Technical Services Manager
OCS
London, ON · Bristol-London, ON
- Full-time
Added 19 mins ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON
- Full-time
Added 20 mins ago
SL
Procurement Specialist
Sabre Ltd
Calgary, AB
- Full-time
Added 20 mins ago
Front Office Manager
Northland Properties
Revelstoke, BC
Added 20 mins ago
Administrative Assistant, Indigenous Health and Wellness
University of Saskatchewan
Saskatoon, SK
Added 35 mins ago
M
Operations Supervisor (12 month Contract)
McKesson
Edmonton, AB
- Full-time
Added 49 mins ago
EG
records office supervisor
ERA Granite
Edmonton, AB
- Full-time
Added 49 mins ago
MT
Administrative Assistant, People and Culture - Bilingual (EN/FR)
Miller Thomson LLP
Toronto, ON
- Full-time
Added 49 mins ago
E
Administrative Assistant (Entry Level)
EvertzAV
Burlington, ON
- Internship
Department: Administration Location: Burlington, ON, Canada
Added 50 mins ago
H
Unit Clerk - SHA-Battleford Hosp-Med & Surg Nrsg Unit ICU
HealthCareersInSask.ca
North Battleford, SK
- Full-time
Added 50 mins ago
Reception & Office Assistant
HealthCareersInSask.ca
Melville, SK
Added 50 mins ago
HH
Receptionist
HSC Holdings Inc
Toronto, ON
- Up to $18 CAD / hour
- Full-time
Added 50 mins ago
Post Office Assistant
Canada Post - Postes Canada
Legal, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking a part-time Post Office A
Added 50 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Alexis Whitecourt 232, AB · Whitecourt, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant
Added 50 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Plamondon, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant
Added 50 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Legal, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 50 mins ago
Post Office Assistant
Canada Post - Postes Canada
Schefferville, QC
Added 50 mins ago
Nursing Assistant (Unit Clerk Assistant) - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 1 hour ago
Executive Assistant
Bell
Montreal, QC
Added 1 hour ago
MG
Administrative clerk
Manitoulin Group of Companies
Thunder Bay, ON
- $24.7 to $26.95 CAD / hour
- Full-time
Added 1 hour ago
C
Strategic Sourcing Specialist, Corporate Services-EN
CAE
Montreal, QC
- Full-time
Added 1 hour ago
C
Administrative Assistant, Neonatology and Pediatric Critical Care - Permanent Full-Time
CHEO
Ottawa, ON
- Full-time
Added 1 hour ago
WS
Adjoint.e administratif·ve – Expérience Étudiant.e (École de Gestion Williams) // Administrative Assistant – Student Experience (Williams School of Business)
Williams School of Business
Sherbrooke, QC
- Full-time
Added 1 hour ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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