About The Company
Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for accounting and finance professionals. Our team of expert consultants understands the nuances of the industry and communicates in your language, ensuring personalized support throughout your career journey. We are dedicated to connecting talented individuals with organizations that value their expertise, fostering long-term professional growth. Our commitment extends beyond placement, offering ongoing support and guidance to help you achieve your career aspirations. With a strong presence in the Greater Montreal area, Fed Finance has built a reputation for excellence in recruitment services tailored to the finance and accounting sectors.
About The Role
We are seeking a highly organized and detail-oriented Payroll Specialist to join our dynamic team. Reporting directly to the Vice President of Finance and collaborating closely with the Director of Human Resources, this role is pivotal in managing the complete payroll cycle for multiple entities within the organization. The ideal candidate will possess a deep understanding of payroll processes, legal compliance, and employee benefits administration. This position offers an excellent opportunity to contribute to a growing organization by ensuring accurate and timely payroll processing, maintaining compliance with legal standards, and supporting continuous improvement initiatives. The Payroll Specialist will serve as the primary point of contact for payroll-related inquiries and will play a key role in maintaining the integrity of payroll data across various departments and locations.
Qualifications
The successful candidate will meet the following criteria:
- Possession of a Payroll Compliance Professional (PCP) certification is considered a strong asset.
- A degree in administration, accounting, or a related field.
- Minimum of 5 years of payroll experience, preferably within a multi-company and multi-province environment.
- Bilingual proficiency in English and French is mandatory.
- Comprehensive knowledge of labor laws and payroll standards across Québec and other Canadian provinces.
- Proficiency with payroll software such as EmployeurD, Dayforce, Nethris, or ADP.
- Advanced skills in Microsoft Office, particularly Excel.
- Strong attention to detail, autonomy, and high discretion in handling confidential information.
- Excellent organizational skills with the ability to manage multiple priorities simultaneously.
Responsibilities
The Payroll Specialist will be responsible for a broad range of duties, including but not limited to:
- Managing the full payroll cycle for hourly and salaried employees across multiple pay periods, ensuring accuracy and timeliness.
- Compiling, verifying, and transmitting payroll data, and ensuring compliance with legal and internal policies.
- Maintaining and updating employee records, including managing file openings and closures.
- Processing garnishments, wage seizures, ROEs, salary adjustments, terminations, and leaves of absence.
- Handling source deductions, remitting government contributions, and preparing year-end legal documentation.
- Responding to government inquiries and ensuring all legal obligations are met.
- Administering employee benefits such as vacations, holidays, sick leave, bonuses, allowances, and leave banks.
- Collaborating with HR on employee absences, new hires, and terminations to ensure seamless payroll integration.
- Validating invoices related to group insurance, RRSPs, and pension plans, and participating in meetings with benefits providers.
- Preparing payroll-related journal entries, supporting month-end and year-end closing processes, and producing analytical reports for HR, Finance, and Management.
- Serving as the primary contact for payroll-related questions and contributing to the ongoing improvement of payroll processes and tools.
Benefits
Joining Fed Finance as a Payroll Specialist offers a competitive benefits package designed to support your professional and personal well-being. You will have access to comprehensive health and dental insurance, retirement savings plans, paid time off, and opportunities for ongoing training and development. Our organization values work-life balance and provides a collaborative environment where your contributions are recognized and rewarded. Additionally, you will be part of a forward-thinking team that encourages innovation, continuous learning, and career advancement within the finance and accounting sectors.
Equal Opportunity
Fed Finance is committed to fostering an inclusive and diverse workplace. We provide equal employment opportunities to all applicants and employees regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other protected characteristic. We believe that diversity enriches our organization and drives innovation, and we are dedicated to creating a welcoming environment where everyone can thrive and succeed.
