Posting Number: E2026-20
Position Type: Executive Assistant to Clinical Programs and Services – Permanent Full-Time (36.25 hours/week).
Location: Kingston, Ontario
Salary: $60,643.00 - 69,009.00 annually– Salary Commensurate with Experience
Maltby Centre is an inclusive, equitable and welcoming workplace is the lead regional agency for Mental Health and Autism Services, with an experienced and compassionate team of professionals who provide high quality, community-based health and support services to children and youth in Kingston, Frontenac, Lennox & Addington (KFL&A). Formerly known as Pathways for Children & Youth, Maltby Centre is a registered charity and not-for-profit agency established in 1996 and funded in part by the Ontario government. Through the work of our dedicated staff, Maltby Centre creates possibilities for change in young lives.
Position Details
- As an Executive Assistant (EA), you will provide executive support to the clinical management team and report directly to the Associate Director of Client-Funded and MCCSS Programs and Services.
- You will complete a broad variety of administrative tasks including supporting and coordinating appointments; developing meeting agendas and taking minutes as needed; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; drafting internal and external communications including newsletters and memos; and compiling documents for travel-related meetings.
- You will organize and coordinate executive outreach and external relations efforts and oversee special projects. This is a role that requires creativity and a strong ability to multitask in a fast-paced environment that is mission driven, results-driven, and community oriented.
- This role is a good fit for you if you are a self-directed independent thinker with strong critical thinking abilities, able to exercise good judgement in a variety of situations, thrives as a team-player, and has strong written and verbal communication skills.
Benefits
- Enrollment in HOOPP Pension Plan
- Maternity top-up benefits
- 100% company-paid medical benefits including extended health care, dental, vision, and STD
- Company paid life insurance policy (3x your salary)
- Access to the Employee Assistance Program
Qualifications
- Post-secondary diploma/degree in Office Administration or a related program with specific file/data management training. Bachelor’s degree, an asset.
- Three (3) years (minimum) of related work experience in a high-level administrative position, providing executive support.
- Exceptional verbal and written communication skills.
- Experience working in a community-based service provider setting, an asset.
- Proficiency in Microsoft Office programs, an asset.
- French Language proficiency, written and verbal is an asset
Maltby Centre is committed to principles of equity, diversity, and inclusion in the workplace and recognizes the value that diverse employees bring to the programs and services offered to children and youth in our community. The Maltby Centre follow the guidelines and resources established by the Government of Canada, striving to provide a safe workspace free from bullying, harassment or violence, as written here. We strongly encourage applications from equity seeking communities, from individuals including women, people who self-identify as women, persons with disabilities, Indigenous people, racialized people / visible minorities, ethnic minorities, 2SLGBTQIA* (Sexual Orientation and Gender Identity Minorities)
Maltby Centre is an equal opportunity employer, committed to providing exceptional and accessible employment opportunities for its employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) est. 2005. Hiring practices will be provided in a manner that respects the dignity and independence to all perspective and current employees. The provision of equitable practice and accommodations to persons who identify as having a disability or being neurodiverse will be integrated wherever possible. Persons with disabilities will be given an opportunity equal to that given to others, to obtain, use or benefit from accessible services, formats or devices provided by and on behalf of the Maltby Centre. See OHRC job advertising site: https://www.ohrc.on.ca/en/iv-human-rights-issues-all-stages-employment/3-advertising
We acknowledge that Maltby Centre is situated on Traditional Lands of Anishinaabe and Haudenosaunee. We are grateful to be able to live, work, play and support our community on these lands.
This is for an existing vacancy. We appreciate the time and effort in applying; however, only candidates selected for interviews will be contacted.
Closing Date: September 30, 2026
