We are hiring for three positions under a single federal government contract: one (1) Senior Administrative Assistant and two (2) Senior Organizational Design Consultants. Candidates may apply for the role that best aligns with their experience and qualifications.
Job Post 1: Senior Administrative Assistant
Job Title: Senior Administrative Assistant
Location: Ottawa, Ontario
Duration: 40-week contract
Security Clearance: Must hold a valid Government of Canada Secret clearance
Language: Advanced English communication skills required
Key Responsibilities:
Our client, a federal government organisation, is seeking an experienced Senior Administrative Assistant to support a complex transformation and modernisation programme within an operational environment.
The successful resource will provide comprehensive administrative and coordination support to a programme team working across multiple stakeholders, initiatives, engagements, and project activities.
- Prepare meeting materials, including agendas, briefing materials, PowerPoint presentations, Word documents, and Records of Decision.
- Coordinate meetings, governance sessions, and stakeholder events.
- Schedule events, prepare invitations, coordinate attendees and presenters, reserve meeting rooms, and greet participants.
- Draft professional communications, including emails, announcements, invitations, and related correspondence.
- Track project activities and action items using tools such as Microsoft Planner, Excel, and Miro.
- Make travel arrangements, including airline and accommodation bookings.
- Prepare supporting travel documentation and process travel claims.
- Support the programme team with general administrative activities as required.
- Help coordinate stakeholders and maintain organised records related to programme objectives and deliverables.
The assignment is expected to be performed on-site in Ottawa. Travel and overtime are not anticipated.
What you must bring to this role:- Must clearly demonstrate at least 3 years of experience within the last 5 years providing a broad range of administrative support services.
- Must clearly demonstrate at least 2 years of experience within the last 5 years using all of the following Microsoft 365 applications in a professional environment:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint Online
- OneDrive
- Microsoft Planner
- Must hold a valid Government of Canada Secret-level security clearance.
- Must be able to work on-site at 285 Coventry Road in Ottawa.
- Must provide two professional references who can verify the experience presented in the resume.
Deliverables:- Professionally prepared agendas, presentation decks, briefing materials, and Records of Decision.
- Accurately coordinated meetings, stakeholder engagements, and programme events.
- Clear and professional communications, announcements, and invitations.
- Current and accurate project task trackers.
- Properly completed travel arrangements, supporting documents, and travel claims.
- Organised administrative support that enables the programme team to deliver its objectives.
Only those who meet the mandatory qualifications will be contacted. Job Post 2: Senior Organizational Design Consultant
Job Title: Senior Organizational Design Consultant
Location: Ottawa, Ontario
Duration: 40-week contract
Security Clearance: Must hold a valid Government of Canada Secret clearance
Language: Advanced English communication skills required
Key Responsibilities:
Our client, a federal government organisation, is seeking experienced Senior Organizational Design Consultants to support a complex organisational transformation and modernisation programme.
The successful resources will provide organisational design, process development, process improvement, and process-engineering expertise. The work will focus on assessing existing administrative and operational processes, identifying efficiencies, designing and prototyping improvements, and supporting the implementation of new or modified organisational processes.
- Map existing operational and administrative processes.
- Review existing work processes and organisational structures.
- Assess the efficiency and effectiveness of current processes and structures.
- Identify process modifications that can increase efficiency, reduce administrative burden, and minimise duplication of effort.
- Design and implement enterprise-level business processes or solutions.
- Prototype potential solutions and analyse associated costs, risks, and options.
- Assist in developing procedures related to organisational design.
- Compile, assess, and communicate organisational design analysis.
- Provide advice to programme leads, senior officials, and senior leadership on developing and integrating new organisational models.
- Recommend modifications to existing organisational models and processes.
- Coordinate the implementation of organisational and process changes.
- Integrate sound information-management practices in accordance with applicable institutional policies and directives.
- Support improved data-driven decision-making across the organisation.
- Perform other organisational design and process-engineering activities as required.
The assignment is expected to be performed on-site in Ottawa. Travel and overtime are not anticipated.
What you must bring to this role:- Must clearly demonstrate at least 4 years of experience within the last 7 years in organisational design and/or process engineering.
- The required experience may have been acquired through one or more projects or appointments.
- The resume must demonstrate the breadth and complexity of the organisational design or process-engineering activities performed.
- Must have experience acquired within the last 4 years designing and implementing at least one enterprise-level business process or solution.
- The enterprise-level example must clearly describe:
- The business process or solution designed and implemented
- The resource’s individual responsibilities and contributions
- The impact or outcome of the implementation
- The size of the enterprise or the approximate number of people affected
- Must possess advanced English-language communication skills, including oral communication, written communication, and comprehension.
- Must hold a valid Government of Canada Secret-level security clearance.
- Must be able to work on-site at 285 Coventry Road in Ottawa.
- Must provide two professional references who can verify the experience presented in the resume.
- Must be available to participate in an interview as part of the evaluation process.
Deliverables:- Detailed maps of existing operational and administrative processes.
- Assessments of current work processes and organisational structures.
- Recommendations for improving efficiency and reducing administrative burden and duplication.
- Designs and prototypes for new or modified enterprise-level processes and solutions.
- Cost, risk, impact, and options analyses for proposed solutions.
- Organisational design procedures, assessments, and supporting documentation.
- Advice and recommendations for programme leads and senior leadership.
- Coordinated implementation of agreed organisational and process changes.
- Information-management practices that support effective, data-driven decision-making.
Only those who meet the mandatory qualifications will be contacted.
How to Apply
Your resume must clearly demonstrate the required experience. Please include specific project or assignment dates, organisations supported, processes or organisational structures assessed, solutions designed and implemented, implementation outcomes, enterprise size or number of people affected, and sufficient detail to substantiate the duration and relevance of your experience.
Please also confirm your current Government of Canada security-clearance level, and ability to work on-site in Ottawa.
Robertson is an equal opportunity employer committed to diversity and inclusion. We are a certified diverse supplier and actively seek to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Indigenous status, or any other legally protected factor. Join us in building a diverse and inclusive environment.
