The Opportunity:
This position provides administrative and financial support to the Building Access & Security team. Responsibilities include processing and auditing invoices on a bi-weekly basis, preparing invoice batches for GEM import, and tracking expenditures to support budgeting and financial forecasting. The role reviews invoices and contract payments for accuracy, completeness, and compliance with established policies, procedures, and regulatory requirements. The position is responsible for coordinating security guard bookings through Archibus, liaising with clients to address guard-related issues, and maintaining records using ARMS/ORS. In addition, the role responds to inquiries from clients and Branch staff regarding purchasing, payments, and personnel-related matters, ensuring adherence to Financial Administration Manual (FAM) processes. Knowledge of GEM, FAM, ARMS/ORS, Archibus, contract administration, and financial procedures is considered an asset.
Responsibilities
- Accurately audit and process invoices and other payments and reconcile monthly expenditures.
- Create and format visually pleasing, clear and presentable documents such as reports, using software applications/packages in a timely manner;
- Actively listen and calmly and courteously acknowledge the concerns of clients and provide clear, concise and accurate information and explanations;
- Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
- Provide support to the team, including assisting with equipment and software issues.
- Compose, record, proofread, and edit a variety of correspondence.
Qualifications
Job Capabilities:
As a public servant, we are seeking someone who:
- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
- Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
- Is adaptable, continuously learns from experience and applies those learnings to new situations.
- Focuses on achieving public service excellence.
Technical Knowledge and Skills:
- Knowledge of government payment practices
- Knowledge of relevant legislation, regulations, acts, agreements, policies and/or procedures.
- Knowledge of office and administrative procedures and protocols.
- Knowledge of office filing, procedures and systems.
- Knowledge of relevant ministry programs, processes and specialized terminology.
- Knowledge of word processing, databases and spreadsheet software.
- Knowledge of applicable accounting and financial principles and procedures.
Job Skills:
- Communication (Level B)
- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
- Managing Organizational Resources (Level B)
Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.
What We Offer:
- Dynamic and challenging work
- Competitive salary
- Comprehensive benefits package including pension
- Vacation, scheduled days off, and other types of leave
- Inclusive work environments
- Career growth, development, and advancement opportunities
- Flexible work arrangements
Our Commitment to Excellence:
The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.
The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.
The Ministry of SaskBuilds and Procurement coordinates and delivers property management, information technology, procurement, project management, transportation, and other support services for government ministries and agencies.
