Our client, an established organization in the Kitchener-Waterloo area, is seeking a Payroll Administrator to join their team. This is an excellent opportunity for a detail-oriented payroll professional with experience managing multi-provincial payroll, including Quebec, who takes pride in ensuring employees are paid accurately and on time.
The Payroll Administrator will be responsible for the day-to-day administration of payroll, employee data maintenance, payroll reporting, government filings, payroll calculations, and responding to employee and management inquiries.
Must-Have Qualifications
- Payroll experience using Oracle is required.
- Minimum 2 years of payroll experience.
- Experience processing multi-provincial payroll, including Quebec, is required.
- Payroll Compliance Practitioner (PCP) designation is required.
- Strong understanding of Canadian payroll legislation and compliance requirements.
- Strong attention to detail and accuracy.
- Ability to manage confidential employee and financial information.
- Excellent organizational skills and the ability to meet strict payroll deadlines.
Key Responsibilities
Payroll Processing & Administration
- Collect, review, and validate employee hours and payroll submissions.
- Calculate and input employee hours and other payroll-related information.
- Enter payroll changes and employee updates for each pay period.
- Provide payroll information and support to Branch Managers as required.
- Process special payroll entries, including bonus payments and other adjustments.
- Calculate statutory holiday pay and other payroll-related entitlements.
- Calculate and process health benefit and pension payments.
- Prepare and verify employee statements of earnings.
- Run payroll reports and review information for accuracy.
- Prepare and process payroll-related journal entries.
- Ensure payroll is processed accurately and within established deadlines.
- Process payroll across multiple Canadian provinces, including Quebec.
Government Reporting & Compliance
- Complete and submit required government forms and documentation.
- Prepare and submit Employment Insurance (EI) new hire reports.
- Prepare and process Records of Employment (ROEs).
- Assist with the preparation, reconciliation, and distribution of annual T4s.
- Ensure payroll records and documentation are accurate and properly maintained.
- Maintain compliance with federal and provincial payroll legislation.
- Apply Quebec-specific payroll requirements as applicable.
Banking Administration
- Support payroll-related banking administration and processes.
- Maintain open communication with banking partners and internal stakeholders.
- Respond to and resolve payroll-related banking inquiries and discrepancies.
- Ensure payroll funding and banking information is accurate and timely.
