Portfolio Management Analyst
End Date: six-month contract position
Possibility of Extension: yes, another 6 months to 1 year
Possibility of FTE: not sure at this time, will depend on candidate performance and F27 resource plan approval
Physical Working Location (required): Toronto, ON
Is this role remote?: hybrid role, requiring 2–3 days per week in the office, with the remaining days worked from home.
Key Responsibilities
- Administer and manage the end-to-end Integrated Intake process, ensuring requests are complete, accurate, and ready for review.
- Coordinate intake assessments, stakeholder reviews, and prioritization activities across business and delivery teams.
- Maintain the portfolio intake pipeline, tracking request status, decisions, outcomes, and progression through the lifecycle.
- Prepare governance materials, executive presentations, meeting agendas, decision logs, and action item tracking.
- Support governance forums, prioritization sessions, and executive decision-making processes.
- Define reporting requirements, validate outputs, and provide portfolio analysis
- Provide intake, demand, capacity, and portfolio performance data to provide actionable insights and recommendations.
- Monitor intake portfolio risks, issues, dependencies, milestones, and overall initiative health.
- Support resource planning, capacity forecasting, and annual portfolio planning activities.
- Partner with stakeholders to improve intake, prioritization, governance, reporting, and portfolio management processes.
- Maintain portfolio repositories, reporting tools, and documentation to ensure data quality and transparency.
- Contribute to the continuous evolution of the Integrated Intake and Prioritization operating model.
Key Deliverables
- Intake administration and request records
- Initiative assessments and intake summaries
- Intake pipeline tracking and dashboards
- Prioritization calculation and evaluation
- Governance packages and executive presentations
- Governance meeting coordination and documentation
- Intake status reporting and executive dashboards
- Intake analytics and trend analysis
- Capacity and demand assessments
- Risk, issue, dependency, decision, and action logs
- Process improvement recommendations and implementation plans
Qualifications
Required
- 4-7 years of experience in portfolio management, PMO, project coordination, intake management, demand management, business analysis, or project management.
- Experience supporting governance forums, portfolio reviews, prioritization processes, or executive decision-making forums.
- Strong analytical, organizational, and problem-solving skills.
- Experience preparing executive-level reports, dashboards, and presentations.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Strong stakeholder management and communication skills.
- High attention to detail and process discipline.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Experience with portfolio and project management tools such as Jira, Confluence, PowerApps, Clarity, ServiceNow, Power BI, or similar platforms.
Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
