Property Administrator | Winnipeg, Manitoba
Your new company
- Our client is a well-established real estate investment and property management organization with a diverse portfolio of commercial and residential assets.
- Known for its collaborative culture and commitment to professional development, the organization offers employees the opportunity to work within a growing and dynamic environment.
- The company is focused on delivering exceptional service to tenants, investors, and stakeholders while fostering long-term career growth for its team members.
Your new role
- Input and maintain lease and accounting information for new leases, renewals, amendments, and tenant changes.
- Prepare lease abstracts and ensure all tenant and property records are accurately maintained.
- Review and distribute monthly and quarterly property reports, including rent rolls, accounts receivable reports, and financial reporting packages.
- Serve as the primary point of contact for tenant billing, collection, and account inquiries.
- Monitor tenant insurance requirements and ensure certificates remain current.
- Process tenant allowances, lease commissions, chargebacks, and cheque requisitions.
- Maintain project cost logs and support the Property Manager with expense tracking and approvals.
- Respond to tenant inquiries and assist with day-to-day property administration functions.
- Organize and maintain tenant files, contracts, insurance documentation, and property records.
- Assist with obtaining vendor and contractor quotations and support contract administration activities.
- Process accounts payable invoices accurately and on a timely basis.
- Review invoice coding and ensure expenses are allocated correctly.
- Manage receivables, process bank deposits, reconcile accounts, and support collection activities.
- Administer tenant chargebacks, adjustments, and other accounting-related transactions.
- Prepare monthly accounts receivable reporting and assist with internal and external reporting requirements.
- Support annual operating budget preparation and monthly and quarterly reporting processes.
- Assist with operating cost pre-bill calculations, year-end reconciliations, accruals, and financial reporting.
- Provide general office and administrative support as required.
What you'll need to succeed
- 3-5 years of property administration, lease administration, or office administration experience, preferably within commercial real estate.
- Experience setting up leases, tenant charges, cash applications, and billing information.
- Strong understanding of lease documentation, tenant account management, and accounts receivable/payable processes.
- Experience working with property management software, ideally Yardi Voyager.
- Excellent knowledge of Microsoft Office 365, including Excel, Outlook, Word, Teams, and PowerPoint.
- Strong organizational skills with the ability to prioritize multiple deadlines and responsibilities.
- Exceptional attention to detail and accuracy.
- Strong interpersonal, written, and verbal communication skills.
- Ability to work independently while contributing effectively within a team environment.
- Professional, positive, and proactive approach to problem-solving.
- Demonstrated ability to identify and implement process improvements and efficiencies.
- Experience with digital and paper filing systems and document management.
What you'll get in return
- Competitive compensation package.
- Comprehensive benefits program.
- Opportunity to work alongside an experienced and supportive property management team.
- Exposure to a diverse real estate portfolio.
- Career growth and development opportunities within a growing organization.
- Collaborative and team-oriented work environment.
- Stable and long-term career opportunity within a respected real estate platform.
What you'll need to do now
If you're interested in this role, click apply to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
