Payroll Specialist
Location: Vaughan (In-Office)
Job Type: Full-Time, Permanent
Compensation: $75,000 - $85,000 + Discretionary Profit Sharing
Benefits: Comprehensive benefits from day one, including RRSP matching
About the Opportunity
Our client is seeking a detail-oriented and proactive Payroll Specialist to join a growing payroll team. This position is responsible for the accurate processing of both U.S. and Canadian payroll and will play a key role in supporting a large, dynamic workforce. The successful candidate will be a hands-on payroll professional who can work independently, manage multiple priorities, and thrive in a high-volume environment.
This role is ideal for someone with experience processing end-to-end U.S. payroll who is looking to further develop their expertise within a collaborative and fast-paced organization.
Key Responsibilities
Payroll Processing
- Process end-to-end payroll for employees across both the United States and Canada.
- Administer weekly and semi-monthly payroll cycles for hourly, salaried, and executive employees.
- Accurately process new hires, terminations, promotions, transfers, payroll adjustments, and employee status changes.
- Maintain payroll records and ensure employee information is current and accurate.
- Validate payroll data, earnings, deductions, benefit enrollments, and statutory requirements.
- Assist with payroll reconciliations and year-end payroll activities.
Employee & Stakeholder Support
- Respond to employee payroll inquiries in a timely and professional manner.
- Work closely with HR and internal stakeholders to ensure accurate employee data and payroll processing.
- Assist with benefits and pension-related payroll transactions.
- Provide backup support for Canadian payroll processing as required.
Compliance & Continuous Improvement
- Ensure compliance with applicable payroll legislation, policies, and internal controls.
- Maintain confidentiality of employee and payroll information.
- Support payroll process improvements and system enhancements.
- Assist with testing and implementation activities related to payroll systems and process changes.
Qualifications
Required Experience
- 1-5 years of payroll experience in a high-volume environment.
- Proven experience processing end-to-end U.S. payroll.
- Experience supporting or processing Canadian payroll.
- Hands-on experience with ADP Workforce Now (WFN).
- Strong understanding of payroll legislation, deductions, and compliance requirements.
- Experience managing payroll for hourly and salaried employees.
Preferred Experience
- Experience working in environments with high employee turnover and large populations of hourly workers.
- Exposure to payrolls involving multiple jurisdictions.
- Experience utilizing Oracle HRIS or similar systems.
- PCP designation or progress toward certification is considered an asset.
Key Competencies
- Exceptional attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to work independently and meet strict payroll deadlines.
- Excellent communication and interpersonal skills.
- Strong problem-solving and analytical abilities.
- Ability to adapt quickly and contribute in a fast-paced environment.
- High level of professionalism and discretion when handling confidential information.
What Success Looks Like
The ideal candidate will be able to step into the role and quickly take ownership of payroll processing responsibilities. They will bring strong U.S. payroll experience, demonstrate exceptional attention to detail, and contribute to a collaborative payroll team supporting a large employee population across North America.
Interview Process:
- Initial virtual interview
- Final in-person interview
Target Start Date: October 2026
Must-Haves
- End-to-end U.S. payroll processing experience.
- ADP Workforce Now experience.
- Experience in high-volume payroll environments with a large hourly workforce.
- Strong attention to detail and ability to work independently.
- Ability to support both U.S. and Canadian payroll operations.
