We are seeking an experienced Legal Assistant with 5+ years of experience supporting lawyers in corporate and commercial law or a transferable legal practice. The ideal candidate will be highly organized, detail-oriented, adaptable, and comfortable working in a fast-paced environment while managing multiple files, deadlines, transactions, and administrative responsibilities.
Responsibilities
- Provide legal and administrative support to lawyers and paralegals across corporate and commercial matters.
- Coordinate in-person, video, and teleconference meetings and assist with meeting preparation.
- Manage files from opening and conflicts through retainers, organization, billing, and closing.
- Draft, format, proofread, and revise correspondence, memos, agreements, and other legal documents.
- Conduct due diligence, registry, and other searches as required.
- Submit documents for registration with Land Titles, Personal Property Registry, and other applicable registries.
- Prepare and organize transaction documents, checklists, closing materials, and meeting materials.
- Prepare closing books and maintain corporate records.
- Assist with time entry, billing, and client file administration.
- Support marketing and business development initiatives.
- Perform additional legal and administrative duties as required.
Qualifications
- Minimum 5 years of experience as a Legal Assistant in corporate and commercial law or a transferable practice area.
- Excellent verbal and written English communication skills.
- Exceptional attention to detail and accuracy.
- Highly organized, dependable, and able to manage competing priorities.
- Positive attitude with the ability to adapt to new technology, processes, and training.
- Advanced proficiency with Microsoft Outlook, Teams, and Excel.
- Advanced proficiency with Microsoft Word, including styles, numbering, cross-referencing, tables of contents, and document merges.
- Experience with document comparison software and Adobe Acrobat.
- Familiarity with file management, document management, communication, and billing systems.
